13. Parentally Placed Private School Services (PPPSS)


Forms/Links

Chapter Revision date: 09/18

This chapter will address three issues related to privately placed students:

  • Students already parentally placed in a private school, section 13.1
  • Students with an IEP who are currently or recently enrolled in the district and whose parent(s) inform the district that the student will be placed in a private school, section 13.2
  • Students privately placed who will be returning to a district site, section 13.3

This chapter will not address the issue of students that were enrolled in the district and no longer attend a district school for unknown reasons.  Example:  Student attended a district school until 5th grade, then does not enroll/attend anywhere in the district the following year.  The school of anticipated attendance must do due diligence in attempting to determine where the student is enrolled, and determine next steps necessary, if any.

Home-schooled students:
Contact the Instructional Programs and Services office for information about students that are home-schooled.  If a parent/guardian requests assessment to determine special education eligibility, see section13.1 below.
 

13.1   Students Already Parentally Placed in a Private School

The district has the same obligation to find and assess any and all students suspected of having a disability, including privately placed students.  See Chapter 2 for information about Child Find.

note Private schools do not include district atypical and alternative schools, charter schools, child development centers, and district special programs.

13.1.1  Referral and Assessment

Students attending private schools who are suspected of having a disability must be enrolled in the district in order to be assessed.  Please have parent complete the PPPSS enrollment packet and send the packet via email or fax to the Instructional Programs and Services department for assignment. (Refer to Forms/Links)

SDUSD Resident student:
If a student attending a private school within the district is suspected of having a disability, a referral for assessment may be made to the student’s school of residence or last school of case management if applicable. The school site must send over the completed enrollment packet to the Instructional Program and Services department, so that the student can be enrolled in PowerSchool under PPPSS. The student should not be enrolled at your site, if they are attending a private school.
 
Non-SDUSD Resident student:
Students that reside outside of SDUSD boundaries but attend a private school within SDUSD boundaries and are suspected of having a disability may be referred for an assessment.  The referral will be made to a public school in close proximity to the private school. The school site must send over the completed enrollment packet to the Instructional Program and Services department, so that the student can be enrolled in PowerSchool under PPPSS. The student should not be enrolled at your site, if they are attending a private school. The Instructional Program and Services Department will assign the assessment to a school site.

 Referrals for preschool age students shall be referred to the Early Childhood Special Education (ECSE) Program. The number to make a referral is 858-490-8521.

13.1.2  When a site is assigned a PPPSS assessment from the Instructional 

      Programs and Services department, the assigned case manager must:

  1. Determine the appropriateness of the referral via the Student Study Team, site Response to Intervention team, or other team process, or by documenting evidence that interventions provided within the general education program have been considered and, where appropriate, utilized.  The district may not deny or delay assessment of a student because the private school does not utilize RtI.
  • Best practice is to conduct the assessment when the referral states a suspected disability.  Absent district assessment(s), there will not be sufficient evidence to refute a parent privately obtained assessment, if parent elects to obtain one.
  • Referrals that are refused must be documented on the Prior Written Notice to Parent of Proposed or Refused Action form and provided to the parent with Procedural Safeguards.   Refer to Chapter 45, Written Notice to Parent.
2. Follow procedures for conducting a special education assessment if the referral is determined to be appropriate.

3. Schedule an IEP meeting to review/discuss results of the assessment(s). 

 A general education teacher and other appropriate representatives of the private school must be invited to the IEP team meeting.  If a private school representative cannot attend, other methods to ensure private school participation, including personal or conference telephone calls and written input, shall be documented.

 If the student resides outside district boundaries, a representative from the student’s district of residence must also be invited to the IEP.

4. Review Assessment Results at an IEP Meeting

  • If a student is does not qualify for special education and/or related services , the site must email the Instructional Programs and Services office at PPPSSAdmin@sandi.net with the student name, ID number and DNQ; so that the student can be dropped from our system.
  • If the student is found eligible for services and resides within the district:
    • Make an offer of a FAPE for services to be provided by the district.  See section 13.1.3 below.
    • If the parent consents to district-provided services on a comprehensive site or other district program, implement the IEP.
    • If the parent elects to continue the private placement, a determination must be made as to the non-profit or for-profit status of the private school.  Contact the PPPSS office for this information.
      • If the private school is a non-profit school, develop an Individual Services Plan (ISP), an event found in the district’s electronic IEP system.  See section 13.1.3 below.
      • If the private school is a for-profit school, no ISP is developed.  There are no direct or consultation services available for students who attend a for-profit private school, although the family will be contacted annually by the Instructional Programs and Services office to inform them of the district’s offer of FAPE for the student.
  • If the student is found eligible for services and resides outside the district:
    • Have parent contact district of residence to share assessment results.  The district of residence must review/discuss the assessment results and develop an IEP for services.  SDUSD is not responsible for developing the IEP. If the parent receives an IEP from their district of residence but elects to keep their child in a private school located with SDUSD, the SDUSD school site that completed the assessment, is responsible for developing an ISP using the IEP from the student’s district of residence (See Forms and Links).

13.1.3   Development of the IEP and ISP if appropriate (students reside in the district)

1.  Develop an IEP delineating the services, hours, goals and placement.
2.  Hold the IEP meeting.  
3.  Follow instructions in the table below:

If parent(s) elect to continue placement at a private school, check the boxes:

1.    Develop an IEP delineating the services, hours, goals and placement.
2.    Hold the IEP meeting. 
3.    Follow instructions in the table below:
 

If parent(s) elect to continue placement at a private school, check the boxes:

 1. I agree with FAPE.

 2. I agree that my child is eligible for special education services, however I elect to enroll my child in a private school and understand that this IEP cannot be implemented” on the Signature Page. 

 

ØDevelop the Individual Services Plan (ISP) as in #4 below if student attends a non-profit private school.  (Students placed at a for-profit school will not receive consultation services.)

If the parent does not agree that the IEP offers a FAPE, document the disagreement on Team Action.  Do not check the box “My child…IEP cannot be implemented” because the parent does not agree with the IEP and elects to continue placement in a private school.  Refer to #4 below. 

ØNotify your CORT/Area program manager of parent’s disagreement with the IEP.  Keep the records at the site where the student was assessed.

 

If the parent requests district funding of the private school, do not check the box “My child…IEP cannot be implemented” because the parent does not agree with the IEP.  

ØA Prior Written Notice and/or “Unilateral Placement Letter” must be provided to the parent.  Contact your district level support person for assistance in this instance.

Ø Contact your district level support person for assistance in this instance.  Keep the records at the site where the student was assessed. 

4. If the student attends a non-profit private school and the box “My child…IEP cannot be implemented,” is checked, develop an Individual Services Plan (ISP) for consultation services. Consultation services are provided only in the primary area of need, and are generally two times per year via phone contact or professional development opportunities.

    • If student attends a for-profit private school, no ISP is developed and the student will not receive consultation services.

 Students with disabilities enrolled in a private school are not entitled to related services such as OT, PT, APE, VT.

In developing the ISP for students enrolled in a non-profit private school, the case manager must complete the steps listed below at initials and triennials:

a) Select one of the following services from the drop-down menu of the district’s electronic IEP system: 

  •  Parentally Placed Private School SAI Consult
  •  Parentally Placed Private School SLP Consult
  •  Parentally Placed Private School VI Consult
  •  Parentally Placed Private School D/HH Consult
  •  Parentally Placed Private School PH Consult
b)  Click on “any other service provider location” under where services will be delivered.
c)  Click on "2 hours per year.” under hours of service.
d)  The student’s container is sent to Whittier School Room B-31 and should include the assessment, IEP, ISP, protocols, etc.  
e)  Will be completed by the Instructional Programs and Services office. 
f)  School sites are responsible for initials, triennials and any other additional assessment requests. Sites will be notified of these assessments via email from the Instructional Programs and Services office. 

5.  If the parent does not agree to the IEP/ISP, i.e., the parent disagrees that the IEP offers appropriate special education services and they elect to continue with the private placement, document this on Team Action.  If the student attends a non-profit private school, no consultation services may be provided without the parent’s agreement to the box “My child is eligible for special education services, however I elect to enroll my child in a private school and understand that this IEP cannot be implemented.”  

    • Do not check this box if the parent disagrees with the IEP.  Notify your district level support provider. 
    • Keep the records at the site where the student was assessed until consent or resolution of the disagreement is completed. 

 Please refer to forms and link for the tip sheet on ISP service provision 

13.1.4   Annual Notification and Review after Initial IEP meeting: 

If the student was found eligible for special education and/or related services, and if the parent indicates s/he agrees the district offered a FAPE, the parent may consent to portions or the entire ISP. 

The Instructional Programs and Services office will assume all subsequent case management duties, which includes inviting parents to review the ISP on an annual basis. This office will send an annual letter to the parent/guardian notifying them that the district will make a FAPE available.  If the parent requests an IEP meeting upon receipt of the annual notification, an IEP meeting will be scheduled and a representative of the private school will be invited to participate. 

 If there is no consent to any portion of the initial IEP, no further action is necessary. 

If the student was found eligible for special education and/or related services, and if the parent indicates s/he does not agree the district offered a FAPE, the case manager must notify the district level contact person for their site.  

  • All records will remain at the site that conducted the assessment until consent or resolution of the disagreement is completed. 

13.1.5   Triennial Reassessment 

Students receiving services under an ISP (and students who were found eligible for services but attend a for-profit school and do not receive services) will be reassessed at least every three years by the PPPSS team to determine if the student remains eligible for special education and/or related services. 

Students whose parents did not agree to the IEP/ISP must be reassessed at least every three years either at the site that conducted the initial assessment, by at site near student’s residence, or at a site to which the student would naturally articulate.  

•The PPPSS Office will have been sending annual notification letters to the parent.  
•PPPSS will notify the assessing school site or the site to which the student would naturally articulate of the responsibility to prepare an assessment plan for parent’s review and consent.  
•The assessing site will conduct the triennial reassessment. 

13.2    Students Transferring from Public to Private School 

If a student with a district IEP enrolls in a private school, or if the parent informs the district of the intent to place the student at a private school and seek district reimbursement, the district (site) may attempt to offer an ISP for consultation services.  It is best to convene an IEP team meeting to discuss student needs, parent concerns, and to reiterate the offer of a FAPE. 

  • If the parent accepts the ISP, refer to section 13.2.1 below.  
  • If the parent refuses to attend an IEP meeting or attends the IEP meeting and informs the district s/he will continue with enrolling the student in a private school including a non-public school, a Unilateral Placement Letter must be sent to the parent.  Refer to section 13.2.2 below.
  • If the parent indicated that s/he disagreed with the IEP and therefore made the unilateral placement, it may not be possible to convene a meeting to reiterate the offer of a FAPE and offer the ISP.  In this instance, send the Unilateral Placement Letter within 15 days of parent’s notification of placement outside of the district.  (Refer to Forms/Links) for a suggested template letter.  Refer to section 13.2.2 for further information. 

13.2.1Parent Accepts the IS

If the parent accepts the ISP, send the completed IEP/ISP along with the special education container and all assessment records and reports, to the Instructional Programs and Services Office. The Instructional Programs and Services office will take over case management of the student. 

13.2.2   Parent Does Not Accept the IEP/ISP 

If the parent does not consent to the IEP/ISP or refuses to attend the IEP meeting, the case manager or administrator is responsible to send to the parent a Unilateral Placement Letter.  The Unilateral Placement Letter documents the district’s offer of a FAPE and informs the parent that if FAPE was offered, the district is not responsible for funding the parent’s private placement of his/her child.  (Refer to Forms/Links) for a template of this letter. 

  • The Unilateral Placement Letter must be sent within 15 days of parent’s notification of the intent to privately place the child.  
  • Retain the student’s records at the district school of attendance until consent or resolution of the disagreement is completed.  
  • If the parent reveals the intended private school placement, document it on Team Action.
  • If the parent does not inform the district of the intended private school placement, document efforts to determine the student’s whereabouts by noting contact dates/times.  This may be placed in the special education container. 
  1. If the Parent at any time notifies the District that s/he would like to access District special education services, e.g., have an annual IEP or assessment plan developed, Instructional Programs and Services office will notify the school site or the site to which the student would naturally articulate; of the responsibility to prepare an annual IEP, supplemental IEP, supplemental assessment plan, etc., as appropriate.
  2. Instructional Program and Support office will send a letter notifying the parent/guardian when a triennial reassessment is due and will assign the case to a school site for the triennial assessment. 

13.3    PPPSS Students Transferring from Private to Public School 

A private school student with an IEP who enrolls in a public school within SDUSD shall receive special education and/or related services as specified on the last agreed upon IEP.  As with all other students entering the district with an IEP, an Interim Placement event must be completed in the district’s electronic IEP system upon student’s enrollment.  An Interim Review IEP meeting shall be convened within 30 days to review and develop a new IEP that reflects the offer of FAPE.  The IEP team will consider the need for assessments during the 30 day interim placement time period. The special education container and related records are available by contacting Instructional Programs and Services office. 

13.4    Students with an IEP Who Move into SDUSD Boundaries & Attend a Private School 

A student who moves into our district boundaries with an active IEP from another district and enrolls in a private school will be referred to the school of residence to complete an Interim Placement event in the district’s electronic IEP system. Within 30 days, an Interim Review IEP must be convened to review and develop a new IEP that reflects the district’s offer of IEP services.  This event will acknowledge the parent’s choice to have the student remain at a private school.  The team will develop an ISP if needed. 

Contact Information: 

Instructional Programs and Services Department

Special Education Division

San Diego Unified School District

Whittier Center Room B-31

3401 Clairemont Drive

San Diego, CA 92117

858-490-8500

PPPSSAdmin@sandi.net