Grant Forms, Process, and Resources


 Grant Forms and Templates

 Grant Process

The following procedure, which is available as a checklist here, applies to all district staff members (teachers, administrators, central office staffers) who plan to submit grant applications, regardless of amount. This procedure does not apply to affiliated groups such as PTAs or school foundations. 

Pre-Award (applications)

Applicant:

    1. Obtain a copy of the funder’s grant application (RFP, RFA, online materials, etc.). For online grant applications, applicants must print a copy of the terms and conditions associated with the grant.
    2. Complete a Request to Develop a Proposal (RDP) 
    3. Attach the funder’s application packet to the RDP
    4. Affix the signature of the principal or department administrator to the RDP
    5. Affix the signature of the area superintendent or division head to the RDP
    6. Submit the RDP to the Research and Evaluation Department 
    7. Complete the grant application

 Research and Evaluation Department:

    1. Submit RDP to central office leaders who review applications for district implications (e.g., technology, facilities, etc.)
    2. Notify applicants if issues become apparent
    3. Submit grant application to the Board of Education for approval 
Post-Award (receive a check)

Recipient

    1. Notify the Research and Evaluation Department of all grant awards
    2. Submit any grant award checks received to your Budget Analyst at the Education Center, Room 3209. Funds must not be deposited in ASB accounts. (Checks will be deposited in an appropriate site/department account.)
    3. Implement grant activities and complete all reporting requirements

Research and Evaluation Department:

    1. Notify Board of Education of grant awards

 

Grant Application/Proposal Aids and Resources