Notices and Updates


CAC Events

09/08/2017

New and current (who have not yet attended) staff are required to attend SEAS training for access.  The district’s security policy prohibits the sharing of passwords which allows access to personal/private information.

SEAS Training Information and Dates

Online IEP Program Training

Training Schedule:

Trainings are scheduled in the ERO (Electronic Registrar Online) system.  For assistance with accessing ERO or registering for SEAS training contact Naomi Lewis 619-725-7426, nlewis1@sandi.net.

 To find ERO online;

Open: - Sandiegounified.org > Staff Portal > (sign in)> View All > Electronic Registrar Online (ERO).

Trainings are listed under: Course Catalog > Curriculum - Special Ed IEP > SEAS IEP Special Ed STAFF Training or SEAS IEP for Admin/Clerical (Read Only Access)

If you cannot enroll in ERO you may still attend a training as a walk in, room permitting. Contact, Shane Moore at smoore5@sandi.net

SEAS trainings are held at WigginCenter in B1. Wiggin is located on Mt Everest Blvd. off Balboa.

Important: School sites are responsible for funding substitutes for SEAS training

Regularly scheduled trainings:

Staff training for case managers and service providers are usually held the second Tuesday of each month.

Clerical/Administrator - Read Only training (reading/printing only permissions) are usually held the second Friday of each month. Check ERO for monthly schedule.

IEP and SEAS Help Camps are held each Wednesdays 7:00 to 4:30 at Wiggin in B1. Help camp schedule is on ERO.

IEP Help Camp will cover help with IEPs and SEAS. Help Camp is for previously trained staff, it is not a training.

Sign up on ERO under SEAS Help Camp. Walk ins are welcome. (Open hours, drop in when you have time.)

Contact Shane Moore at smoore5@sandi.net for questions, additional training or to set up Support or Help Camps at you site.

 09/08/2017

Correcting "Next Triennial Date" in Locked IEP

Last School Year many Annuals locked with incorrect Next Triennial Date on IEP page 1.  Refer to attached tip to use an Amendment to correct Next Triennial Date on IEP page 1.

The Next Triennial Plan and IEP dates should be correct in the TO DO section in SEAS.

 09/08/2017

The IEP translation request process has changed.   The Special Education Translation Department has moved to an all-digital format in order to improve efficiency and save paper.

The Special Education Translation Department is no longer accepting physical documents sent via school mail.

Please see the attached new procedure which is also available in Special Education Procedure Manual - Chapter 32

11/7/2016

The District offers transportation for several reasons within the District.

When considering Special Education Transportation:

·   Transportation for special education students is considered a related service. 

·    The IEP team must complete the Transportation form in the district’s electronic IEP system for each student.  This will result in a determination whether the student requires transportation services or not.

·    If the student is found eligible for transportation as a related service, the case manager must complete and follow the guidelines on the Transportation Form F-12.

Additional information can be found in the Procedure Manual, Chapter 11 on the Special Education website.

10/29/2016 

Please visit the SEAS Issues and Updates website to view the status on issues and general updates.  The website includes up-to-date issues and information regarding SEAS IEPThe website is located at: https://www.sandi.net/staff/special-education/seas-issues-status

 

To access the site, use the following path:  Sandi.net > Staff Portal (login) > Departments > Special Education > Staff Links (bottom left) > SEAS Issues and Updates 

 

Please bookmark and refer to the SEAS Issues and Updates website for updated information.

10/25/2016  

Please keep the attached instructions handy and clear cache on a regular basis.  We recommend clearing cache every two weeks.  If you experience anInstructions to Clear Cache on Browsersomalies, SEAS recommends clearing browser cache, closing the browser and re-opening the browser.

 

Instructions to Clear Cache on Browsers

10/19/2016

Directions for Using Goggle Doc’s Master Schedules and Service Delivery Model 

In order to provide an additional tool to help school sites in creating a master schedule that would work for your school the district has made available google docs for the Master Schedule of SAI services as well as a service delivery model. These documents are located through our Department Website under the Procedure Manual, forms, Chapter 4: IEP Assessment, Supplemental Process. There are examples for Elementary, Secondary, and K-8. The K-8 schedule is a combination of both schedules due to the dynamics of each K-8 school site (use the tab button to see all areas). If you would like to use these documents please pick the best schedule for your school site. 

To get started once you go to our department website under Procedural Manual, Forms, Chapter 4: IEP Assessment, Supplemental Process you will need to follow the following directions.

Each site should identify ONE person to:

·         Create the copy

·         Replace the words “copy of” with the school name (ex: “Nye” Master Schedule of SAI Services)

·         Select the blue “Share” button in the upper right hand corner

·         A box will appear to enter team members’ names or district email addresses

·         Leave the setting at “can edit”

·         After entering team member’s names or email addresses, the “send” button will appear for you to send

Here are some helpful tips to using google docs:

* Have sites identify 1 (one) person who will be responsible for creating the copy of the schedule and then sharing with the team.  Once shared everyone will have access to one common schedule...multiple people creating copies at a site will result in multiple schedules.

*Make sure that the site is using their district google account when they click the link, people who are signed into personal or other google accounts will not be able to access the sheet (it will prompt them to request access) and we want to minimize confusion and frustration, as we will not grant access to non sandi.net addresses.

9/21/16

Revised F12 Form and Procedures - See attached revised F12 form

-       Please use this form for all future submissions 

-       The outdated form will no longer be accepted, please save this file and provide copies to your colleagues 

-       Completion of all fields is required as well as all supporting documents listed at the bottom of the F12 form (from the current locked IEP)

-       Incomplete F12’s or those without supporting documents will be returned without submission or approval 

-       Upon review of the completed F12, the form will be returned to the site indicating the date reviewed, approved, or not approved by Special Education

-       If approved, the site should then notify parents that:

  • the transportation request has been approved
  • transportation set up time is a minimum of two weeks and
  • that the transportation department will notify the parents of the pickup/drop off specifics

-       If not approved, the site will need to complete the form and provide the documents needed for approval

-       Communications regarding transportation set up should come through the Special Education office, tel. 619-725-5658, fax 619-725-7246

Note:  IEP and transportation needs change frequently, therefore a new F12 and supporting documents will be required each year AND with any change that affects transportation (other than a drop).  An F12 DROP will only be required if the student is leaving the district or is no longer eligible for transportation per the IEP.

For Students Transitioning

-       For those students moving to the next level (ECSE to Kindergarten, Elementary to Middle, or Middle to High school), an F12 (ADD) should be submitted by the current school indicating the new school, new grade level and any other changes to the existing service.  This will ensure transportation is in place for the start of the new school year 

-       Current site should notify the new school:

  • that the student has been assigned to the new school, and
  • that the F12 form has been submitted

The current site is responsible to submit the F12 ADD request for transportation to the new school.   Remember to inform the parents to allow two weeks minimum for transportation set up

08/01/2016 

California Department of Education Corrective Action
 
In a recent California Department of Education (CDE) complaint filed by a parent of a student with special needs, the complaint included an allegation that the District failed to implement the individualized education program (IEP) as required by California Education Code (EC) Section 56043(i).
 
The purpose of this email memorandum is to inform all special education staff and administration of the requirement to comply with the above cited portion of the law, which is stated below: “A pupil’s individualized education program [IEP] shall be implemented as soon as possible following the [IEP] team meeting, pursuant to Section 300.323 (c) (2) of Title 34 of the Code of Federal Regulations and in accordance with Section 56344.”
 
Please contact a Special Education Project Resource Teacher (PRT) or your AREA Special Education Administrator if you have any questions regarding your responsibilities.
 
Refer to attached:

California Department of Education Corrective Action