Enrollment changes allowable outside the annual Open Enrollment period


Newly eligible employees (i.e., changing from less than half-time to half-time or more assignments or returning from long-term, unpaid leave of absence) may enroll for coverage by submitting appropriate enrollment forms to Employee Benefits Operations within 31 days of becoming eligible.

Newly eligible dependents (i.e., marriage, registration of same-sex domestic partnership, birth, adoption, or placement for adoption, legal guardianship) may be added to your coverage by submitting appropriate enrollment forms to Employee Benefits Operations within 31 days of the event.

When an employee or a dependent does not enroll for district medical coverage because he/she has other coverage, a federal law known as HIPAA permits enrollment at times other than Open Enrollment when loss of the other coverage occurs. An appropriate enrollment application must be submitted to Employee Benefits Operations within 31 days following the loss of other coverage provided the loss is through no fault of the dependent. This special enrollment provision also allows an employee to enroll for coverage for self/dependents within 31 days of acquiring a new dependent (i.e., marriage, birth, adoption, or placement for adoption).

Dependent Eligibility Verification Requirements

Loss of dependent status due to divorce, dissolution of same-sex domestic partnership is required to be dropped from the employee’s health insurance plans within 31 days of the event.