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Progress Report Card Preparation for Secondary School


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Teachers, please follow the items below to prepare the PowerTeacher gradebook for progress reports. There are two scenarios to consider.  Please choose the scenario that meets your current practice for the use of the PowerSchool gradebook.

Scenario 1:  Teacher Uses PowerTeacher Gradebook

Step 1:  Teacher will record all pertinent assignments in the PowerTeacher Gradebook that will be counted for the progress report.  Record all assignments in S1.  Need to review how to create an assignment and enter scores?  Please see the following supports (will need to login to PowerSource Training site to view supports):

Once all assignments are entered into the gradebook, proceed to Step 2.

Step 2:  Complete the "Grade Setup" for Progress Report 1 (P1).  To do so, please watch the following video:
 
Step 3:  Enter Citizenship grades for students.  Citizenship grades will need to be entered for Progress Report 1 (P1).  To do this, make sure to select P1 from the Reporting Term drop down list.  Then, enter the citizenship grades on P1.
 

Reporting Term

Please see the following tutorial on how to enter citizenship grades.  (will need to login to PowerSource Training site to view supports):
Note:  If Citizenship Grades were entered mistakenly for the wrong progress report term, please see job aid below called "Post Citizenship Grades to Correct Term."
 
 
Step 4:  For Advisory classes where students do not receive academic credit, please enter a grade of NG (no grade).  To do so, please make sure you are in P1 and use the information below for a how to.  Please do so for each Advisory section where students to not receive academic credit.  If the Advisory class receives academic credit, please skip to Step 5.
 
  1. Select the first student in the list.
  2. Right Click and select Fill Scores.
  3. Select replace all.
  4. Check the box to the left of the Manual Override and make sure the Manual Override check box is also checked on the right.
  5. Check the box to the left of Grade.
  6. Type "NG" in the box to the right of the word "Grade."
  7. Click OK button at the bottom of screen.
  8. Click "Save" at the bottom right corner of the screen.
Step 5:  Enter progress report comments for the students.  Make sure you are adding comments to Progress Report 1 (P1).  Please watch this video for assistance.
Note:  Typed comments do not print on the report card at this time.  Please choose comments from the District comments that are provided.  To do this, select the comment and click the insert selected button. Do not type any comments or put any spaces between comments.
 
Step 6:  Complete the Final Verification Report and Final Grades Completion as outlined in the job aid at the link below.
Repeat Steps 1-6 as needed until all information is complete for all classes in the grade book.
 

Scenario 2:  Teacher Does Not Use PowerTeacher Gradebook 

   
Step 1:  Access PowerTeacher Gradebook.  Need to review how to access the gradebook?  Please see the following supports (will need to login to PowerSource Training site to view supports):
 
Step 2:  Create a category in the gradebook called "Progress Report 1." Please see the following supports (will need to login to PowerSource Training site to view supports):
 
Step 3:  Enter one assignment called "Progress Report Entry" and place the assignment in the category created in the Progress Report 1 category created in Step 2 above.  Please make the assignment worth 100 points.  Need to review how to create an assignment? Please see the following supports (will need to login to PowerSource Training site to view supports):
 

Creating an Assignment

Step 4:  Enter scores for each student equivalent of the current percentage they are earning in the class.  For example, if the student is currently earning a 95% grade in the class, then one would assign a score of 95 out of 100 on the assignment.  Need to review how to enter student scores?  Please see the following supports (will need to login to PowerSource Training site to view supports):
 

Entering Student Scores

Once all of the student scores are entered, then proceed to Step 5. 
 
Step 5:  Complete the "Grade Setup" for Progress Report 1 (P1).  To do so, please watch the following vide
 
Step 6:  Enter Citizenship grades for students.  Citizenship grades will need to be entered for Progress Report 1 (P1).  To do this, make sure to select P1 from the Reporting Term drop down list.  Then, enter the citizenship grades on P1.
 
Please see the following tutorial on how to enter citizenship grades.  (will need to login to PowerSource Training site to view supports):
 

Entering Citizenship Grades   

Step 7:  For Advisory classes where students do not receive academic credit, please enter a grade of NG (no grade).  To do so, please make sure you are in P1 and use the link below for a how to.  Please do so for each Advisory section where students to not receive academic credit.  If the Advisory class receives academic credit, please skip to Step 5.
Step 8:  Enter progress report comments for the students.  Make sure you are adding comments to Progress Report 1 (P1).  Please watch this video for assistance.
Note:  Typed comments do not print on the report card at this time.  Please choose comments from those provided.
 
Step 9:  Complete the Final Verification Report and Final Grades Completion as outlined in the job aid at the link below.
 

PDF iconFinal Verification Report and Final Grades Completion for Teachers

Repeat Steps 1-9 as needed until all information is complete for all classes in the grade book.