December Zangle Training Calendar Now Available  11/18/2008 - 08:17  The December Zangle Training Calendar is now available online. Please go to the Zangle Training Web page to see the calendar and to sign up for classes. Out of District Changes in Zangle  11/17/2008 - 14:17  THIS EMAIL WAS SENT TO ALL ZANGLE POWER USERS. PLEASE PASS THIS ON TO OTHER STAFF AT YOUR SCHOOL WHO MAY BE IMPACTED BY THIS CHANGE. Effective Wednesday, November 19, 2008, the Out of District school in Zangle will be changed to ** Out of SDUSD Boundaries. In addition, the following four new “out of district” schools will be created for use with Academic History and other areas of Zangle: * Out of District – for use when school is a California school but not an SDUSD school * Out of District – Court– for use when student is assigned to a Court school * Out of State – for use when school is not a California school ** Out of Country – for use when school is not a U.S. school These choices were made based on input from high school Registrars, and are needed to support secondary Academic History in Zangle. They should also be used for Enrollment History and Records Access. They should not be used for Boundary or Residence data. This change will affect the following areas of Zangle. Please share this information with other staff at your school if they are familiar with these areas of Zangle. School of Residence: Any students who previously had Out of District as the School of Residence will now show ** Out of SDUSD Boundaries on the Address tab of Student Editor. Boundary Exceptions: When entering boundary exceptions on the Boundary tab of Student Editor, it is not necessary to select a Resident School. However, if you wish to select a Resident School, you may choose ** Out of SDUSD Boundaries, which will now appear near the top of the drop-down menu. Please do not use one of the four new “out of district” schools (shown above). If you had selected a Resident School of Out of District for any previously entered boundary exceptions, the Resident School will be changed to ** Out of SDUSD Boundaries. Enrollment History: The Enrollment History tab of Student Editor will show * Out of District for any students that previously had an entry for Out of District. Please do not use ** Out of SDUSD Boundaries for either the “At School” or the “To School”. Records Access Log: The four new “out of district” entries, shown above, will now appear at the top of the School drop-down menu when entering items in the Records Access Log tab of Records Access. Any previous entries with Out of District will be changed to * Out of District. Please do not use ** Out of SDUSD Boundaries with entries in Records Access Log. Academic History: The four new “out of district” entries, shown above, will now appear at the top of the School of Record drop-down menu when entering new marks in the Transcript tab of Academic History. Any previous entries with Out of District will be changed to * Out of District. Please do not use ** Out of SDUSD Boundaries with entries in Academic History. If you have questions about these changes in Zangle, please contact your IT On-Site Support staff member. Correcting Enrollment Records  11/14/2008 - 14:59  The IT Department is continuing to go through the process of making sure enrollment records in Zangle are correct. To assist in this endeavor, the IT Department has written a Zangle query to pull enrollment records that might not have been completed properly. This query will pull up any student enrolled at your school site this year that meets the following conditions: The student was withdrawn from your Zangle track. The Exit Date is exactly the same as the Entry Date. The Exit Code is not No Show – Enrollment Dropped. (In the query, the Exit Code associated with No Show – Enrollment Dropped is L05.) There are two possible scenarios that could account for these conditions occurring: a) The student actually attended your school for at least one day and was marked present. The record is correct and no changes are needed. Or b) If the student did not attend any classes at your school, then make sure the student was marked absent and change the Exit Code to No Show – Enrollment Dropped. To run this query, do the following: 1. Launch Zangle 2. Click Enrollment 3. Click Reports 4. Scroll down and select Student Query Writer 5. Scroll down until you find *Reverse No Show –Corrections Needed 6. Click the Export button 7. Examine the Excel spreadsheet to see if any student names appear. If names do appear, please determine if they fall under category a) or category b) above. If they fall under category b), please correct the enrollment record. Please make any corrections by Friday, November 21, 2008, so the district can submit a state report on time. If you have any questions about this or need help, please contact your On-Site Support technician. Printing Learning Contracts for 2008-09  11/14/2008 - 11:57  School sites will be printing Learning Contracts from SISCS this year, but they will look very different from last year. See Administrative Circular 42 and 43 for sample Learning Contracts and directions for generating them. For more information, call Karen Bachofer at 619-725-7167. Zangle Academic History project  11/13/2008 - 17:49  Subject: Zangle Academic History project This information relates to Zangle Academic History for secondary marks. Please make sure this information gets shared widely at your school. The Zangle Academic History project’s purpose is to move permanent grade history (“transcript”) data into Zangle, making Zangle the system of record and official source for this data. Currently SIS is the system of record. There will be a “parallel phase”, during which a few schools will work closely with IT to ensure that the configuration, documentation, and training have been “vetted” before district-wide implementation. [1] Zangle Academic History will not be available beginning at 3:00 PM this Friday (Nov. 14), and continuing through next week. We are working on converting the grade history data from SIS into Zangle. During this time, you may see data there, but it will be incomplete and we will not have applied the district’s grade suppression policy to it. Do not use this data! We will let you know when we have completed the process. SIS Grade History WILL be available during this time. [2] Conversion time frame: We began extracting the grade history data from SIS this week, and will start loading it into Zangle beginning at 3:00 PM this Friday afternoon. This process will continue through next week. During this time, you should not do anything that uses this “transcript” data. This includes printing any reports that look at marks that have been posted to history, as well as actually posting any marks to history (including posting mark changes). We have tentatively planned for another conversion in January, although we are hoping to avoid it. NOTE: SIS IS THE SYSTEM OF RECORD, AND MUST BE KEPT ACCURATE until the district-wide go-live. [3] The Mark Reporting data in Zangle is separate from the Academic History data, so you can print and use reports (including progress reports) based on the Mark Reporting data. [4] Charter Schools: If you are a charter school that has grades in Zangle only, these grades will remain in Zangle after the conversion, along with any relevant historical grades from SIS. [5] Synchronize (“Sync”) process: During the parallel phase, a process will be run frequently to synchronize the data between Zangle and SIS. This is currently planned to run nightly. So, if students move between schools participating in the parallel process (“parallel” schools) and schools not participating (“non-parallel” schools) and vice versa, the data will follow the students. [6] Parallel Phase Purpose: We will begin working with a handful of schools next week to run a parallel academic history process in Zangle and SIS. The purpose of this process is to: make sure that the processes that will move academic history between Zangle and SIS work correctly, make sure we’ve correctly configured Academic History in Zangle fine tune the documentation and training in preparation for the full implementation [7] “Parallel Schools”: The following schools have graciously agreed to be guinea pigs for this parallel phase: Garfield HS Hoover HS Madison HS Serra HS San Diego MVP Arts San Diego Business San Diego CIMA San Diego Int’l Studies San Diego LEADS San Diego Science & Technology Wangenheim Middle [8] Additional information will be sent as appropriate. For now, non-parallel schools are to continue to work as they currently are. [9] Training for the district-wide go-live is currently planned to occur beginning after Winter Break. [10] Questions and Answers: [11] What if I have to correct marks? SIS will remain the “system of record” for permanent grade history during the parallel phase. This means that the official data will be in SIS, and official Transcripts may ONLY be printed from SIS. The schools not participating in the parallel phase must continue to maintain permanent marks in SIS, making changes there to marks that have already been posted and uploaded. The schools participating in the parallel phase will maintain marks for their students in Zangle. [12] When is the “Go live” for all sites? “Go live” for the rest of secondary tracks is currently planned for January 26. Yes, this is before the end of the first semester. [13] What about semester report cards, especially the mailer? I.T. will print fall semester hand-out and mailer report cards only for those schools who request it. Otherwise, your school will print your report cards for distributing to students. If your school wants your fall semester report cards mailed home, you will need to supply a budget charge number to cover the cost of forms and postage. As in previous years, an e-mail will be sent out to all secondary power users in January reviewing the details and requesting detailed information on 1st semester report cards. [14] How do I handle Apex courses? For information about what to do with marks for Apex courses, please contact Nellie Meyer’s office. [15] What is the Academic History project? The Zangle Academic History project’s purpose is to move permanent grade history (“transcript”) data into Zangle, making Zangle the system of record and official source for this data. Once this project is completed, Transcripts will be printed from Zangle, cumulative GPAs will be available, and Zangle’s Graduation Status checking feature will be available. Currently SIS is the system of record for permanent grade history data. [16] Are there any days in the next few weeks that I can not print a transcript from SIS? No, you can print transcripts in SIS throughout this process. [17] How long will it take for changes to grades to get updated in Zangle or SIS? The “Sync” process will be run each night. Official Transcripts can be printed from SIS the day after a parallel school makes a change. [18] Who should I contact if I have a question about Academic History? Please contact your On-Site Support representative for general questions about Academic History. Schools participating in the parallel phase should contact Richard Ojeda in IT Training or their On-Site Support Representative. [19] How will the January 26 implementation date affect my school? Beginning then, Zangle will be the system of record for permanent grade history (“transcript”) data. Schools will maintain this data only in Zangle. Official Transcripts can be printed from Zangle beginning then. [20] What about students who left my school before this year? You will still be able to view grade history data for these students, and print Transcripts for them from SIS. [21] What about the data clean up? Can I still make changes? Yes, if you are not a parallel school, you SHOULD continue to make corrections to the grade history data in SIS! SIS is the system of record until the Zangle Academic History go-live. If you are a parallel school, we expect you to make corrections in Zangle, and these corrections will get sent to SIS by the overnight Sync process. [22] What about students who transfer into or out of my school? The Sync process will move the data between Zangle and SIS to keep the two systems synchronized. A student who moves from a parallel school to a non-parallel school will have their marks available not later than the day after the Sync process runs. SBRC~EL-XOPL Marks Now Available!  11/10/2008 - 21:02  NOTE: This communication is for Elementary schools only! IT has incorporated the EL-XOPL mars for EL students to display on the SBRC! Please run a test batch prior to printing to verify that the marks are displayed. If the EL-XOPL marks are not appropriate, please contact Sharon Peterson (speterson@sandi.net) for the accurate expected OPL. For other SBRC issues, please contact your designated On-Site Support representative or Help Desk (619-725-7500) for assistance. Please include the student ID and name, and information explaining the issue in need of remedy. Important Enrollment Reminder  11/10/2008 - 12:29  When enrolling students in grades K-12, please remember to enter the following: 1. the date the student was first enrolled in California. 2. the date the student was first enrolled in the U.S. Do not enter the dates that the student started pre-school. This information can be found in box numbers 16 and 17 on the 2008-09 SDUSD Enrollment Form. The dates should be entered in Zangle in the Student Editor on the SDCS Other Tab. This allows the district to collect funds that it is entitled to. For more information, please refer to the Zangle Enrollment Handbook v5.4. If you or someone you know does not have version 5.4 of the Enrollment Handbook, please have them download a copy from our website. This handbook has the most up-to-date instructions for enrolling and withdrawing students for SDUSD. SBRC ~ FAQ's v1.1 Now Available!  11/10/2008 - 11:04  The central office SBRC team has modified the existing SBRC Frequently Asked Questions job aid. This job contains important information in regards to the SBRC process. SBRC ~ EL-XOPL Marks Available Soon!  11/10/2008 - 10:41  This information is intended for Elementary schools only! The IT Department is currently working on uploading all English Learner students EL-XOPL marks. At this time, please refrain from printing and distributing the parent copies of the SBRC report card. It is estimated that the marks will be available today (November 10, 2008) before Close of Business. IT will notify all sites once this process has been completed. We thank you in advance for your patience and support. Legacy Elementary Report Cards  11/05/2008 - 20:50  This communication is for Elementary schools only. Scan sheets and legacy report card processing will be available when approved for certain site grades and classes that do not participate in the Standards-Based Report Card. Schools may wish to use legacy report cards for the following types of Special Ed classes: *PACE *DHH/Special Needs (Deaf/Hard of Hearing use SBRC) *ILS If your school has students who will use the legacy report card system, please send an email request to kpons@sandi.net which includes the information below. NOTE: This request will apply to all 3 report card cycles, therefore you must notify IT if there are any changes during the year. 1. Your school name 2. Teacher names and room numbers of the requested classes OR requested grade level(s) for entire grades 3. Whether you would like scan sheets mailed or you would like to pick them up 4. Name of contact person at your site Printing Learning Contracts for 2008-09  11/04/2008 - 12:31  School Sites will be printing Learning Contracts from SISCS this year, but they will look very different than last year. A circular will be going out this week with more information. In the meantime, the queries related to Learning Contracts in SISCS have been disabled. For more information, call Karen Bachofer at 619-725-7167. Zangle Extended Day Handbook, version 4.8  11/03/2008 - 07:44  Before dropping (withdrawing) a student from your Zangle E-Track, please make sure you either have version 4.8 of the Zangle Extended Day handbook or you've downloaded pages 57 through 60 of version 4.8 of the Zangle Extended Day handbook. These pages have the correct Exit Code to be used when dropping (withdrawing) a student from the E-Track. Zangle November Training Calendar Now Online  11/03/2008 - 07:00  The Zangle November Training Calendar is now online. Please go to the Training Webpage to see the calendar and to register for classes. Transcript report will be removed from Zangle on 10/31/08  10/29/2008 - 12:20  Effective Friday, October 31, two changes will be made within the Academic History module in Zangle. The Transcript report will no longer be accessible in Zangle. This affects users in the following permission sets: Registrar, Sec. Site Technician, and Counseling Secretary. The report will be available again once Zangle becomes the system of record for transcript information. The Print button in the Academic History application will be disabled. NOTE: Grade history information can still be viewed using Student Profile in both Zangle FrontOffice and ZangleConnection. However, the Student Profile transcript information should never be printed and shared with agencies outside the school district. The Student Profile transcript information should never be interpreted as the official transcript from an SDUSD school. Overlapping enrollment records—only 184 records left  10/29/2008 - 11:50  On October 14 the Research and Reporting Department sent all principals an email that reads: "In our work to report enrollments, graduates, and dropouts accurately to the State, we have discovered many students whose records have overlapping enrollment dates in Zangle in 2007-08 and 2008-09. These records need to be fixed by November 3, 2008." At that time there were over 1300 records that needed to be fixed. Thank you to all of you who have worked on this data cleanup project. As of today, October 29, there are only 184 overlapping enrollment records remaining. The following schools have remaining records to fix as of 10/29/08: Angier, Audeo, Audubon, Baker, Chollas/Mead, Crawford IDEA, Crawford Law and Business, Dailard, Doyle, Fletcher, Florence Griffith-Joyner Elem, Fulton, Gompers Middle, Hawthorne, High Tech High, High Tech High International, High Tech High Media Arts, High Tech Middle, High Tech Middle Media Arts, Horton, Jones, Keiller Middle, Kimbrough, King/Chavez Academy, Kumeyaay, Lincoln, Linda Vista, Logan, Mann Middle School, Marvin, Mason, Millennial Tech Middle, Mira Mesa Hsdp, Miramar Ranch, Morse High, New Dawn, Non-Public Schools, North Park, Nubia Leadership Academy, Oak Park, Ocean Beach, Out of SELPA, Pacific Beach, Pacific Beach Middle, Perry, Point Loma High, Porter, Preuss School UCSD, Rosa Parks, Rowan, San Diego Business, San Diego LEADS, San Diego Science & Technology, San Diego SCPA, Scripps, Scripps Ranch High, Standley Middle, Torrey Pines, University City High, Valencia Park, Wangenheim Middle, Whittier, and Zamorano. The clean-up is due November 3. For directions, please refer to Zangle Knowledgebase Article 844: Fixing overlapping enrollment records. NOTE: If your school is not listed here this means you do not have any records to fix at this time. If you need help with this project, please contact your school’s IT On-Site Support representative. If you have any questions in regards to the importance of this project, please contact Mara Bernd in Research and Reporting at 619-725-7164. Friday’s Open Lab ~ Cancelled!  10/23/2008 - 13:38  The Open Lab sessions scheduled for 10/24/2008 has been cancelled! Please review the training calendar to identify other Open Lab sessions. Click here, to access the training page. We apologize for any inconvenience this may have caused. Home Language Survey information removed for Pre-K students  10/23/2008 - 07:15  Effective Friday, October 24, 2008, the IT Department will remove any Home Language Survey information mistakenly entered for actively enrolled Pre-K students. In addition, IT will remove the Home Language and Primary Language for actively enrolled Pre-K students. Please remember Home Language Survey information should only be entered for students new to the district or once students enter Kindergarten. Never enter Home Language Survey information for Pre-K students. For more information, please review these six key points about the Home Language Survey. If you have any questions regarding the Home Language Survey, please call Bonnie Doherty in the Office of Language Acquisition at 619-725-7268. If you have questions about using Zangle, please contact your IT On-Site Support staff member. Changes to ZangleConnection roles for Site Techs/Power Users and Counselors  10/23/2008 - 07:15  Effective Friday, October 24, 2008, ZangleConnection permissions will be modified for employees in the Site Tech and Counselor web roles. Site Tech role (Power Users and Site Techs are typically in this role): Changed the role name to Site Tech/Power User. Added Student Profile. Users in this role will now be available to view student demographics, schedule data, and more. Counselor role: Added transcript information to Student Profile. Added Assignments from Gradebook to Student Profile. DataDirector training for Zangle Power Users on Tuesday, October 28  10/21/2008 - 13:10  Attention Zangle Power Users! The Research and Evaluation Division (RED)—formerly Standards, Assessment, and Accountability—is pleased to announce a DataDirector training designed just for you. This demonstration session is on Tuesday, October 28 from 8:00-10:00 a.m. in the Fremont Auditorium. By the end of the training, you will understand why our District purchased DataDirector, how Zangle and DataDirector are connected, how to navigate DataDirector, how to run some frequently requested reports, and how to create custom reports. You will receive job aids with step-by-step directions for the tasks covered during the session. Click here to sign up for the October 28 session. NOTE: If you have more than one Zangle Power User at your school, please select one person to attend so that we may serve as many schools as possible with this training. If you have any questions, please contact Tressa Renee in RED at (619) 725-7201 or trenee@sandi.net. SBRC Updates!  10/14/2008 - 14:42  This information is intended for Elementary schools only! This email contains 5 important pieces of current SBRC information. Please read the information carefully. SBRC Power User Handbook v1.1: The handbook has re-organized to reflect all other Zangle handbooks. To access the SBRC Power User Handbook, please click here. SBRC Teacher Job Aid v4.4: The job aid has been edited to reflect new and current information regarding SBRC mark reporting. To access the SBRC Teachers job aid, please click here. Teacher Training: Elementary school sites will conduct staff wide SBRC training at their respective sites, can access the following documents from the Zangle website. To access the Fake Zangle Connection for SBRC, please click here. To access the fake login slips, please click here. Mark Entry Dates for SBRC: The IT Department has made available recommended mark entry for all Elementary sites. The Cycle 1 grading period ends on October 31st, 2008. This is accurate for both Traditional and Single Track sites. The mark entry window consists of 1 week prior (Edit From) and 1 week after (Edit To) the end of the grading period (10/31/2008). Site administrators can “decrease” the mark entry time frame. SBRC Power Users have been instructed on how to accomplish this task. In Need Of Assistance?: Please contact your On-Site Support (OSS) representative for hands-on assistance. If you don’t know who your OSS representative is, please click here. Overlapping enrollment records need to be fixed by November 3  10/14/2008 - 12:10  This morning the Research and Reporting Department sent all principals an email that reads: "In our work to report enrollments, graduates, and dropouts accurately to the State, we have discovered many students whose records have overlapping enrollment dates in Zangle in 2007-08 and 2008-09. These records need to be fixed by November 3, 2008." This email also includes directions on how to identify and fix the records of any student who has been at your school this year (active or inactive) and has overlapping enrollment records in 2007-08 or 2008-09. For directions on fixing overlapping enrollment records, please see Zangle Knowledgebase Article 844. If you need help with the Overlapping Enrollment project, please contact your school’s IT On-Site Support representative. If you have any questions in regards to the importance of this project, please contact Mara Bernd in Research and Reporting at 619-725-7164. Do not run the MAAR until 10/22/08  10/10/2008 - 08:35  This has been posted on behalf of Pupil Accounting. There has been an unavoidable delay with the Month 1 attendance calculations. As a result the Zangle Monthly Accumulative Attendance Report (MAAR) cannot be run at this time. Please do not run the Zangle MAAR report until Wednesday, October 22 at the earliest. If you have questions, please contact Pupil Accounting at (619) 725-7575. For directions on running the MAAR, please see pp.34-36 of the Zangle Attendance Handbook v3.2 which is available for download on the Read & Learn Handbooks page. Do you use Query Writer? Check out these updates!  10/02/2008 - 17:00  The IT Department has added new fields to the five views listed below. Please use the View Hunter to see the fields in these views. SDCS Student Residence SDCS Student Editor SDCS Behavior Data SDCS Student Health History SDCS Bell Schedules Additionally, the IT Department has created a new view: SDCS Gradebook Student Scores This is a new view to provide information about Gradebook. Only classes using Gradebook will appear in this view. In addition, students will only appear in this view if actively scheduled for the class using Gradebook. To see the 52 fields in this new view, click here. Please note that this Query Writer view is also available in historical Zangle databases for prior school years. For assistance with using Query Writer, please contact your IT On-Site Support representative. Parent/StudentConnection Admin permissions role now available in Zangle Web Administrator  10/02/2008 - 16:30  If your school has implemented ParentConnection or is planning to, please be aware of the new Parent/StudentConnection Admin permissions role in Zangle Web Administrator. The purpose of this role is to give an employee limited access to Zangle Web Administrator to manage contacts and passwords. This permission set is also appropriate to use if your school is implementing StudentConnection. How to use this role: Create a faculty status record for the staff member in Faculty Editor. Go to ZangleConnection > Zangle Web Administrator > Permissions. Select Faculty Roles. From the dropdown menu select Parent/StudentConnection Admin. Find the staff member in the Unassigned Faculty list and move him/her to the right side of the screen. NOTE: You do not need to give this person Zangle FrontOffice permissions. Would you like to know more about ParentConnection? Click here to view Zangle Knowledgebase Articles about ParentConnection. Test History reports for registrars  10/02/2008 - 09:18  Effective Wednesday, October 1, 2008, Zangle FrontOffice users in the Registrar permission set have access to reports in Zangle Test History. Registrars can use reports in the Test History Query Writer to view CAHSEE results and other test scores. To view CAHSEE test results in Zangle: In Zangle, click Test History. Click Reports. Click Test History Query Writer. Run the report titled *California High School Exit Exam By Grade Level. Enter an Exam Status Code (see items below) or check the All box to see all students. CAHSEE Exit Exam Status Codes NP: Not Passing I: Not Passing P: Passing W: Passing. Granted a waiver for testing with modification. R: Passing. Eligible to apply for a waiver for testing with modification. By default, your Zangle System Date will filter the report to show students enrolled this school year, 2008-09. However, if you need to view CAHSEE results for students from 2007-08, be sure to change your Zangle System Date before running the report. You may also log in to the Zangle 2007-08 database to view CAHSEE results for students enrolled last school year. If you have any questions about how to run the *California High School Exit Exam By Grade Level, please contact your IT On-Site Support staff member.