SEMIANNUAL TIME ACCOUNTING CERTIFICATION

Complete a semiannual certification, including signatures, which documents the duties performed and time spent for each funding source, and retain for a period of five years at school site.

Attachment 1

Attachment 1

Brief Explanation:

All positioned employees funded entirely or partially from a state or federal categorical program included on the district Consolidated Application must complete the second 2001-2002 Semiannual Time Accounting Certification.

This system started in 1998-99, and is a negotiated agreement between the California Department of Education (CDE) and the U.S. Department of Education (USDOE) for all California school districts. This reporting system includes schools operating Title I School-Wide Programs (SWP) and includes positions incorporated in the Blueprint which have a state or federal categorical funding source.

A Semiannual Time Accounting Certification Roster will be mailed and includes all qualifying employees at your school as reflected on the district's personnel database as of May 2002. Individual Semiannual Time Accounting Certifications for each employee will also be mailed.

Actions to be taken

• Principal/department head provides certification forms and explanation to each employee shown on the Semiannual Time Accounting Certification Roster.
• Employees complete, sign, and return certifications to principal/department head. Principal/department head reviews certification for completeness and signs.
• Principal/department head retains all certifications at the school/department for a period of five years for possible review during a federal audit or during a Coordinated Compliance Review (CCR) by the CDE.

Questions regarding this procedure should be directed to Kay McElrath at (619) 725-7646, or Diana Keyes at (619) 725-7162.