Administrative Circular

Date:	April 4, 2002
To:	Principals of Schools Scheduled to Write the Single Plan for Student Achievement During 2001-2002, Division and Department Heads
Subject:	DEVELOPMENT OF THE SINGLE PLAN FOR STUDENT ACHIEVEMENT
Department and/or Persons Concerned:	Principals at Selected Schools, School Site Council (SSC)/School Advisory Committee (SAC) Chairpersons
Due Date:	May 24, 2002 for schools operating on a traditional calendar June 28, 2002 for schools operating on a year-round calendar
Reference:	SB 374
Action Requested:	1)	Involve the SSC/SAC in meaningful participation in the development of the Single Plan for Student Achievement
	2)	Submit the Single Plan for Student Achievement for board approval by the due date.
Brief Explanation:
As a result of SB 374, schools that receive categorical programs funding through the Consolidated Application are required to develop a Single Plan for Student Achievement (SPSA). State regulations require that the School Site Council (SSC) be the group responsible for developing this plan. Our district further requires that in the absence of an SSC, the School Advisory Committee (SAC) assume this responsibility. The basic requirements for this plan are (1) that goals be established based on student academic performance data, (2) that sound, educational activities and appropriate expenditures be identified to improve the academic performance of the identified group(s), and (3) that the plan be monitored and evaluated in terms of successful accomplishment of the goals. The deadline for schools to submit the SPSA to the district is May 24 for schools on a traditional calendar and June 28 for schools on a year-round calendar. The SSC may appoint a writing sub-committee to perform the actual writing of the SPSA, but consultation about student performance data, student needs, identified goals, and appropriate interventions/preventions must continue to be a part of each SSC meeting. This ongoing involvement of SSC/SAC in the development of the SPSA is a critical element of the planning process and should be reflected in meeting agendas and minutes. This evidence of compliance should be maintained on site in the SSC notebook that was provided to each school last fall. Training and support materials on the SPSA were provided at the SSC/SAC Training on January 30 and January 31 and at the Professional Development Conference on February 25. Materials provided at these trainings included the presentation slides in handout form, the district's SPSA template, a list of schools required to write the SPSA, an example of the SARC, and examples of the API School Report. On March 8, additional support materials were mailed to each identified school. Those materials included the SPSA template in English and Spanish, the Reference Guide for Planned Improvements, and a request form to receive the SPSA template on disk. The Reference Guide for Planned Improvements was developed as a resource to assist schools in writing the "Planned Improvement in Student Achievement" section of the SPSA. The SSC/SAC is required to approve the newly developed plan at the site level and submit the plan to the central office for review before final approval by the district board of education. Final versions of the Single Plan for Student Achievement must be submitted in hard copy with original signatures by the above deadline to the Program Monitoring Office, Eugene Brucker Education Center, Room 3150. A copy must also be maintained on site. A three-ring binder in which to keep the school's copy of the Single Plan for Student Achievement will be sent to schools in early April. This notebook, along with the SSC notebook, will maintain important information and documentation for school use as well as for compliance requirements. If you have questions regarding the SPSA or related support materials, or if you would like to request the SPSA template on disk, please call Sherrin Robinson at (619) 725-7183 or the Program Monitoring Office at (619) 725-7160.

		Diana Keyes Program Manager Program Monitoring
	APPROVED: Mary Hopper Executive Officer to Chancellor