No. 78        Administrative/Operational Support Branch

Please complete the attached form to make arrangements for chairs, public address systems, and risers for graduation and promotional exercises. To make the most equitable allocation of such equipment, please be reasonable in making your request because certain items, such as chairs, are limited in number. Funding will be provided for chairs, public address systems, risers, and facility rental fees, if necessary. Any other items requested must be funded by the site. Also, note that student transportation to and from graduation sites must be coordinated with Transportation Services Department. Middle level schools must request approval from the appropriate instructional leader for off-campus exercises.

Complete the form in duplicate and be specific in giving exact information relative to time, numbers, pickup, delivery, etc. It is important that schools adhere to the time indicated for the time of commencement exercises. Send one copy of the completed form to Procurement & Distribution Department, Cardinal Lane, Building M, Attention: Graduation Requirements, no later than February 9, and retain one copy for your records. If there are no requirements, items 1 through 4 must still be completed. Indicate "no requirements" for items 5.A through 5.D, and return the form.

For site-funded items, schools must submit a non-stock requisition complete with a site budget charge number. For rental of facilities and equipment (public address system), etc., schools must submit a non-stock requisition and leave the budget charge number field blank. Send the hard copy non-stock requisition directly to Procurement & Distribution Department, Attention: Graduation Requirements, for input into the EFRA system.