No. 68

Annual Enrollment, Program, Facilities, and

Budget Planning Cycle

Brief Explanation:

Each fall, the Facilities Planning Department develops preliminary school enrollment forecasts for the next school year, and then surveys principals regarding their projections.  Accurate enrollment estimates are important for district and site planning.  Next year’s district budget and your school’s preliminary staffing allocation will be based on the fall 2001 enrollment forecasts currently being developed.  This year’s preliminary forecasts include retention adjustments developed by the Institute for Learning, based on the Blueprint’s criteria.  These forecasts are also used to determine the need for additional classrooms and facilities modifications for the next school year.

You will be receiving an attachment to this circular by school mail, including a cover memo and a site-specific form entitled Elementary/Secondary Principal’s Fall Survey for 2001-02 Enrollment Forecasting and Facilities Allocations, which needs to be reviewed, completed, signed, and returned by December 8, 2000.

This year, the district is paying particular attention to nonresident integration enrollment.  Enrollment in the Voluntary Ethnic Enrollment Program (VEEP) has decreased districtwide over the past several years.  The district must maintain a commitment to its voluntary integration program.  When you receive your site’s form via school mail, please review the VEEP and Magnet enrollment targets.  Principals are responsible to conduct the recruitment necessary to meet those targets.  Recruitment efforts should begin in early spring.  Please call Pat Trandal at (619) 725-7153 if you need assistance in developing or funding your recruitment strategy, or to discuss the stated targets.

Please also review the enrollment forecasts, other nonresident enrollment goals, and facilities recommendations, add your comments and information; then complete, sign, and return the form in accordance with its instructions (including a current map of your school).

If we do not receive the completed form by the due date listed, we will develop the final enrollment forecast and facilities recommendations for your school based on the preliminary information shown on the form.  However, even if you do not have any suggested revisions, or miss the deadline, please sign and return the form with a copy of your current school map to assist us with facilities planning for your site.

Questions should be addressed to the appropriate staff members listed in the instructions accompanying the form.  Thank you for your assistance as we proceed with enrollment and facilities planning for the 2001-02 school year.