No. 151

Brief Explanation:

A copy of the single-track, year-round calendar for 2001-2002 is attached to this circular.  The following action must be taken by principals/division or department heads and certificated staff at each site:

 Preparation Days (Four)

1.     Principals and certificated unit members at each single-track site must mutually agree on the placement of four preparation dates in the 2001-2002 fiscal year of July 1, 2001, to June 30, 2002.  Any days necessary at the end of the 2000-2001 school year will fall under the 2001-2002 fiscal year.  Dates which may be selected for preparation include any of the following:

July 23-24, 2001
August 22-30, 2001
April 12, 2002

2. On the attached calendar, place a red asterisk (*) on the four dates your site has selected for preparation days.

3. If your timesheet does not reflect the preparation days your site selected, please make the necessary changes to the timesheet.  

Mandatory Staff Development Days (Three)

The state budget and the collective negotiations contract between the district and the San Diego Education Association (SDEA) both provide for staff development days outside of the 180-day student academic year.  Per Article 8 of the SDEA collective negotiations contract, all unit members, with the exception of Child Development Center unit members, are required to participate.  For 2001-2002, the work year for all certificated unit members is 187 days, which includes four preparation days and three mandatory staff development days.

1.   August 31, November 9, 2001, and February 19, 2002 are designated as mandatory staff development days.   Staff development must be observed on those days, or there is an option to exchange the August 31 date for a prep day if the prep day is scheduled for August 28, 29, or 30.

2.   If the certificated staff at your site elect to exchange the August 31 date with a prep day on August 28, 29, or 30, place a red “S” on the date selected on the attached calendar.

3.   The timesheets will reflect August 31, November 9, 2001, and February 19, 2002 as staff development days.  No timecards are necessary for certificated unit members with the exception of visiting teachers and unit members who are assigned a part-time contract, or in job-share or reduced workload status (see the attached guidelines for additional information).

4.   Per the collective bargaining agreement, Article 8.1.2.1.b, unit members are eligible for absence with pay on staff development days only if ill or injured (as documented by a medical doctor’s note which must be attached to the timesheet) or if on bereavement leave.  There will be no make-up day opportunities for unit members who must be absent from the staff development days for legitimate reasons other than those cited above.

5.    Written notification of the mutually-agreed-upon preparation days and dates for staff development must be provided to all certificated staff by May 15, 2001.   No changes will be permitted after this date.

6.   It is critical that the attached guidelines be followed in conducting the mandatory staff development days to ensure accurate payment from the state to the district, and accurate payment to eligible unit members.

The attached calendar must be submitted to Carol Hinton, payroll specialist, Eugene Brucker Education Center, Room 1150, by May 15, 2001.  If the option of exchanging the staff development day of August 31 with a prep day on August 28, 29, or 30 is not selected, please indicate on the calendar that there is “no change in staff development day.”

Questions pertaining to placement of either the preparation or the staff development days or other payroll issues may be directed to Carol Hinton at (619) 725-7717, or by e-mail to <chinton@mail.sandi.net>.

Questions regarding the attached “Guidelines for Conducting the 2001-2002 Mandatory Staff Development Days” may be directed to Edward Morris at (619) 725-7586 (emorris@mail.sandi.net) or to Jean Mills at (619) 725-7585 (jmills@mail.sandi.net)