No. 120       Institute for Learning

Sites will receive budget information regarding allocations to purchase (a) state-/district-adopted instructional materials from the SIM inventory at the IMC and (b) materials that are on the state-approved list. All other instructional materials that do not qualify as noted above must be purchased from the site SIM non-matrix budget account or from other site funds.

To assist sites ordering new adoption materials as well as growth and replacement materials, the Instructional Materials Services Unit has prepared pre-printed order forms.

I. 2001-2002 NEW ADOPTIONS, GRADES K-6

Science, Grades K-6:

Instructional materials are being reviewed by the adoption taskforce. Details will be provided at the Textbook Ordering Workshop.

II. MATERIALS FOR ADDITIONAL CLASSROOMS

Classroom materials are available at no charge to sites with increased enrollments that add additional classrooms. To qualify as a new classroom and be eligible to receive no-charge teacher materials, the following criteria must be met: 1) the hiring of an additional teacher and 2) an increase in the number of classrooms over the previous year. A reconfiguration does not qualify as a new classroom. To request materials, please complete the New Classroom Budget/Order Form, Grades K-6, and send to Anna Cornett. After verification of new classrooms, materials will be issued to the site.

Please note that New Classroom Budget/Order Forms will not be filled unless an administrator is at the site. In the event the forms are received while a site is on intersession, the order will be filled when the administrator returns.

III. FUNDING INFORMATION

Funding information is provided in your packet; please retain for future reference.

4. EMERGENCY ORDERS FOR SIM MATERIALS (7 a.m. - 3:45 p.m.)

Emergency pickup orders for instructional materials stocked at the IMC (stock classes 51-59) are to be placed on a SIM Order Form and brought to Instructional Materials Services, IMC, Room 102. No telephone or fax orders will be accepted.

Prior to leaving the school site for the IMC, site personnel should call the Eugene Brucker Education Center budget analyst assigned to their site to verify existing balances in the accounts they wish to use. Should the order exceed the available balance in the site account, the order will not be processed. Analysts in the Budget Management and Cost Controls Department must stamp approval on all orders using fund codes other than ZK.

Emergency orders for district-produced materials housed at the Supply Center (stock classes 70-79) may be placed by calling Material Services Order Desk, (858) 496-8025.

5. CONTACT PERSONS

Questions regarding information included in this circular may be directed as follows:

• SIM funding and SIM budget accounts: Donna Sawvelle, budget analyst, Educational and School Services, (619) 725-7119.

• Preparation of the annual order: Anna Cornett, instructional materials services clerk, K-6, Instructional Materials Services, IMC, (858) 496-8462.

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