SAN DIEGO CITY SCHOOLS
Administrative and Legislative Services

FIELD TRIP PLANNING PACKET
MULTI-DAY AND/OR OUT-OF-STATE/COUNTRY

District Procedure No. 4587

Contents of packet
  1. Directions for Completing Field Trip Packet, Multi-Day and/or Out-of-State/Country Field Trip
     
  2. Application for Approval to Conduct Multi-Day and/or Out-of-State/Country Field Trip
     
  3. Compliance Form For Sellers of Educational Travel
     
  4. Site-Approval Checklist: Multi-Day and/or Out-of-State/Country Field Trips
     
  5. Principal’s Checklist: Multi-Day and/or Out-of-State/Country Field Trips
     
  6. Statement of Acknowledgment and Consent to Conditions of Trip
    (Adult not an employee of or student in the San Diego Unified School District)
     
  7. Statement of Acknowledgment and Consent to Conditions of Trip
    (Employee of the San Diego Unified School District)
     
  8. Field Trip Conflict of Interest Disclosure Form
     
  9. Authorization for Student Participation: Multi-Day Field Trip or Activity
     
  10. Sample Medical Form
     
  11. Travel Agencies List (check for annual updates each fall)

Related Procedures

Approved carriers, instructions, and rates/ordering transportation No. 4586

Community Concourse tours No. 4588

Employee liability No. 7180

Field trips, single-day within state No. 4585

Fundraising No. 2265 and No. 9325

DIRECTIONS FOR COMPLETING FIELD TRIP PACKET
MULTI-DAY AND/OR OUT-OF STATE/COUNTRY*

  1. Field trip coordinator completes and signs "Application for Approval to Conduct Multi-Day and/or Out-of-State/Country Field Trip" and submits to the principal for approval at least three months before departure date.
  2. Principal approves and signs "Application for Approval to Conduct Multi-Day and/or Out-of-State/Country Field Trip" and submits to the Administrative and Legislative Services Office at least three months before departure date with required attachments.
  3. Field trip sponsor coordinator completes "Site Approval Checklist" for multi-day and/or out-of-state/country field trip.
  4. Principal completes "Principal’s Checklist".
  5. All district employees going on the field trip complete "Statement of Acknowledgment and Consent to Conditions of Trip (District Employee).
  6. All adults who are not employees of the district complete "Statement of Acknowledgment and Consent to Conditions of Trip (Adult, Not District Employee)."
  7. All district employees complete "Field Trip Conflict of Interest Disclosure Form," if applicable.
  8. Field trip coordinator includes a copy of the authorization for student participation form that is sent home for parent signature (sample included in the packet).
  9. Principal forwards a copy of packet to the Administrative Systems Office upon completion.

* For specific details, see District Procedure No. 4587.