No. 19

  Date:   September 1, 2000
  To:   All K-12 Principals
  Subject:   FIELD TRIP PLANNING PACKETS
  Department  and/or  Persons  Concerned:   Principals, Vice Principals, Teachers, Clerical Personnel, PTA Presidents
  Reference:   Administrative Procedures 4585 and 4587
  Action  Requested:   Use attached field trip packets as blank masters
 

Brief Explanation:

  A copy of the district approved forms for field trip approvals is attached. 

Multi-Day/Out of State Field Trips
   Contents of Packet and Directions
   Compliance Form For Sellers of Educational Travel
   Site Approval Checklist
   Principal's Checklist
   Statement of Acknowledgement and Consent To Conditions of Trip (Adult, not Employee)
   Statement of Acknowledgement and Consent To Conditions of Trip (Employee)
   Conflict of Interest Disclosure Form
   Authorization For Student Participation
   Sample Medical Form
   2000-01 Travel Referral List
   Application For Approval To Conduct Field Trip

Single Day
   Contents of Packet
   Site Approval Checklist
   Statement of Acknowledgement and Consent To Conditions of Trip (Adult, not Employee)
   Statement of Acknowledgement and Consent To Conditions of Trip (Employee)   
   Conflict of Interest Disclosure Form

Use these copies as masters, duplicating them as needed. Additional copies are available from the Administrative and Legislative Services Office, Eugene Brucker Education Center, Room 2111.

All multi-day and out-of state/country field trip applications should be sent to the Administrative and Legislative Services Office at the Eugene Brucker Education Center, Room 2111, as early as possible, but no later than three months prior to the field trip. If fund-raising is necessary, requests should be sent six months prior to the field trip. Any questions should be directed to (619) 725-7086.

Refer to field trip procedure 4585 (domestic single-day) and 4587 (domestic multi-day and foreign single and multi-day) for more detailed information on field trip procedures. All field trips that need Board of Education approval must meet timelines or they may not be approved.

   
Miles A. Durfee
Program Manager
Administrative and Legislative Services


APPROVED:

Terrance L. Smith
Chief of Staff