Facilities Planning & Construction

Contracting Information

 

Procurement Opportunities

To see what projects SDUSD currently has out for bid, click on the following link: http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=676353  

 

 
Pre-Award Contracts Management & Processes
 
Construction Contracts
1.  Advertising – All construction projects are advertised in the San Diego Daily Transcript, Legal Section, on two consecutive Tuesdays. General contractors are notified of the project via fax the same day it is first advertised; the Outreach team sends out notices to the small business contractors in SDUSD’s database.
      Construction bid advertisements are also issued via DemandStar (http://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=676353). You may register to receive automatic announcements and download SDUSD solicitations at no cost at www.demandstar.com or by calling (800) 711-1712.
      Bids are also announced on Karen Linehan's LinkedIn page and Alma Banuelos' Twitter page. Check in regularly at http://www.linkedin.com/karenlinehan and @sdusd_bizoutrch.

2.  Site Walks – SDUSD typically holds its site walks on Thursdays and Fridays. Sign-in sheets are faxed to all attendees, plan holders and plan rooms and posted on the Bidding Information subpage on this website. Site walks are mandatory for general/prime contractors only. Subcontractors are highly encouraged to attend for networking purposes.

3.  Plan Holders– Plan Holders Lists are faxed 24 hours prior to bid opening to contractors and plan rooms that have checked out plans, attended the site walk, or upon request.

4.  Get Plans – Any contractor can obtain plans from C2 Reprographics at 4920 Carroll Canyon Road, San Diego, CA  92121; (858) 535-0607. There is a refundable deposit of $50-$300 per plan set. C2 does not deliver plans under its contract with SDUSD.

       Return bid packages to C2 Reprographics within 10 days to receive deposits.

5.  Submit Bids – Drop off bids at 2351 Cardinal Lane, Bldg M, San Diego, CA  92123, generally before 2 PM.

6.  Bid Openings – Bids are opened two weeks after site walks. (Bids for small projects may be opened one week after the site walk.)

7.  Results – Bid results are faxed to contractors and plan rooms that have checked out plans, attended the site walk, or upon request. Also, see the Prop. S Bid, Site Walk & Low Bidder Information subpage on this website.

8.  Contract Award – Board approval/contract award is typically 3-4 weeks from bid opening.

Note – In May 2010, SDUSD’s Board of Education passed a resolution requiring 3% DVBE participation on all construction contracts.

Contacts:

Kim Abrams, contracts administration supervisor

Tel: 858-522-5830

Fax: 858-522-5885
kabrams@sandi.net

Linda Hippe, senior contract specialist
Tel: 858-522-5831
Fax: 858-522-5885
lhippe@sandi.net

Judith Stark, construction contracts assistant
Tel: 858-522-5864
Fax: 858-522-5885
jstark@sandi.net

Supplemental Plan Rooms 

Click here to see our plan room list. Call plan rooms in advance to confirm plan availability and review hours. Only the plan room at C2 Reprographics is guaranteed to have the most up to date plans and/or addenda.
 
Professional Services
Click here to read about our professional services contracts goals and processes. 
  
Contacts:
Joanne Pilgrim, contracts administration supervisor

Tel: 858-522-5840

Fax: 858-522-5885

jpilgrim@sandi.net

 

Natalie Ethridge, contract specialist

Tel: (858) 522-5825

Fax: (858) 522-5885
 
 
Post-Award Contracts Management
Facilities Planning & Construction’s Contracts Management department is responsible for post-award contract requirements which include construction changes orders, task orders/notices to proceed/work authorizations for professional services, Division of State Architect documentation, insurance certificates, withholds and claims, payment processing, Notices of Completion, and administration of Architect Errors and Omissions. Post-Award Contract Management provides:
 
1.       Management of Post-Award Professional Services and Construction Contracts requirements
2.       Pay applications and invoice processing
3.       Change order documentation, tracking, and reporting
4.       DSA compliance and documentation
5.       Insurance document oversight
6.       Administration of material testing and inspection contracts
7.       Monetary withholds due to labor compliance, stop notices, claims, etc.
8.       Notices of completion
9.       Contract closeout
 

Contact:

George Harris, Contracts Compliance Manager

Dir: 858-637-6269

Cel: 619-204-8604