Budget Glossary

A | B | C | D | E | F | G | I | M | P | R | U

– A –
Adjusted Budget
The original budget amended by adjustments as approved by the Board of Education.


Adopted Budget
The original budget approved by the Board of Education before June 30 forthe next fiscal year.


Average Daily Attendance (ADA)
The basic unit upon which school districts are funded for unrestrictedrevenues. One ADA is equivalent to a student attending school every day of the school year.

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– B –

Balanced Budget
A budget for which income/revenues equal expenses.


Beginning Balance
The amount of money left unspent from the previous fiscal year. In the previous year budget documents this is referred to as the ending balance. In the current year’s budget it is called the beginning balance (see also ending balance).


Budget Calendar
The schedule of key dates that the board of education and administrators follow in the preparation, adoption and administration of the budget

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– C –

Categorical funds
Also often referred to as restricted funds. Funds that are provided to cover the expenses of a specific program or activity. They may not be used for other purposes. The restrictions (‘strings attached’) are set by the government agency or grantor providing the funds.


Certificated Staff
Staff who are credentialed for a specific function. Examples include: classroom teacher, nurse, counselor, librarian, principal, vice principal, certificated central office manager, assistant superintendent, resource teacher, site content administrator, peer coach/staff developer.


Classified Staff
District employees who work in functions that do not require a credential. Examples include: clerk, secretary, police officer, custodian, landscaper, maintenance worker, bus driver, food service worker, payroll clerk, budget analyst, instructional assistant.
Contributions to Restricted Funds
Also referred to as encroachment. The amount transferred from unrestricted funds to cover costs in excess of revenues on restricted programs.


Cost of Living Adjustment (COLA)
An increase to baseline funding to recognize increased costs due to inflation.


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– D –

Deficit
The amount by which expenses exceed revenues in a fiscal year.

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– E –

Encroachment
Also referred to as contributions to restricted funds. The amount transferred from unrestricted funds to cover costs in excess of revenues on restricted programs.


Enrollment
The number of students who attend district schools. This number will exceed Average Daily Attendance (ADA) since not every student has perfect attendance (see also ADA).


Ending Balance
The amount of money left unspent at the end of a fiscal year (see also beginning balance).


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– F –

Fiscal Year
The time period for which the budget is created. The fiscal year for SDCS is July 1 to June 30.


Forecast
The estimate of the total income and expenditures for the fiscal year.


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– G –

General fund
A separate and distinct fund required by the California School Accounting Manual, established to account for all operating revenues and expenditures, both unrestricted and restricted.

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– I –

Interim Financial Report
A report provided to the Board of Education by December 15 and March 15 each year certifying the financial condition of the district. The report is then provided to the County Office of Education for approval and subsequent submittal to the state.

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– M –

Mandated Costs
Costs associated with programs and activities that the school district is required to operate by state or federal law.

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– P –

Principles
The guiding ideals that were used to assist in making budget-related decisions.


Projections
A method of forecasting in which current information is used as a basis for estimating a result (e.g., revenues and expenditures).


Proposition 98
A provision of the California State Constitution that determines by formula the amount provided to K-14 education.

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– R –

Reserve for Economic Uncertainty
The amount of money a district must keep in reserve to cover unexpected expenses. SDUSD must maintain a 1% or $11 million reserve each fiscal year.


Restricted Funds
Also referred to as categorical funds. Funds that are provided to cover the expenses of a specific program or activity. They may not be used for other purposes. The restrictions (‘strings attached’) are set by the government agency or grantor providing the funds.

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– U –

Unrestricted Funds
Funds that can be used for any legal purpose associated with the operation of the district. The district uses them to fund general or basic programs and services.