From January through May 2015, the district will roll-out the final phases of the ITSS 5-Year Software Plan PeopleSoft HCM Upgrades.
Depending on your usage of the application, there will be some new features provided during the roll-out period. As the new or changed functionality is ready to be deployed, affected staff will be notified and training materials will be provided.
Below are the major enhancements that will be deployed during the roll-out period indicated by phase and who will be affected:
Phase 1 –January
· Management and Supervisors
o HR Manager Dashboard - This new functionality helps Managers to complete their daily tasks, to view their direct team’s information dashboard, and to view and act on alerts and requests awaiting their approvals.
o Time and Labor WorkCenter – The WorkCenter will combine transactions, analytics, workflow, alerts, and reports into a central place for each Timekeeper. It will provide a one-stop-shop that will streamline and simplify work processes by providing access to all needed Time and Labor information in one place.
Phase 2 –February/March
· All Employees
o Catastrophic Leave Bank (Donation/Withdrawal) – The Catastrophic Leave donation process will now be available through PeopleSoft employee self-service eliminating the need to fill out and submit paper forms. The Catastrophic Leave withdrawal process will still however require documentation from the employee (e.g. Physician’s Statement of Catastrophic Illness Form).
· Central Office Pilot Group (Finance, HR, ITSS, Internal Audit and Strategic Sourcing)
o Leave Management - The pilot group of employees will have the ability to request absences through PeopleSoft Employee Self Service. Through Management Self Service, managers and supervisors in the pilot group will have the ability to report on and can also approve or deny an employee's leave request.
Phase 3 – April/May
· All Employees
o Benefits Life Events –Employees will now be able to utilize employee self-service to submit life event changes. Events such as marriage, birth, adoption, divorce and domestic partner events will be incorporated into the Benefits self-service process to reduce or eliminate the need to visit the Benefits department.
· Timekeepers and Management
o Leave Management Interfaces - Currently several systems including, SAMS (Substitute Assignment Management System), TRANS (Transportation Management system), TMA (Maintenance Work Order Management system), and other manual processes are used to track and maintain employee absences.
A new PeopleSoft interface for SAMS and TMA and an updated interface for TRANS will be implemented to populate absences directly onto the PeopleSoft Time & Labor Timesheet. The new TMA interface will also populate positive time. These interfaces will improve accuracy and consistency, minimize double entry, and streamline business processes for timekeepers and management.
For questions, contact Jessica Youngs, Systems Development Coordinator, Integrated Technology Support Services, at firstname.lastname@example.org .
Due to the relocation of the Fremont training labs to the former iHigh classrooms (located in the middle parking lot), there will be no PeopleSoft classes in the month of November. There will be a few PeopleSoft training classes in early December. Our December Training Calendar will be posted the week before Thanksgiving break.