News & Announcements

  • March & April Training Classes

    Posted by Debra Sayble at 3/17/2014
    PeopleSoft training classes are available for you, for the rest of March, as well as April. Currently, you can go online to ERO and register there for any of these free training classes... most are only 2-3 hours long, and offer plenty of hands-on experience. We still have room left in the eProcurement and Travel Expenses training classes taking place in March. Both financial and human resources classes are offered in April, and you can now register for them as well. April classes will be available for registration by the end of the day today, March 17th. Please be sure to also take advantage of our online training materials, such as Job Aids and our custom-made, interactive Training Video Tutorials.
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  • New Training Videos Now Available

    Posted by Debra Sayble at 1/9/2014 1:00:00 AM
     
    Some new training videos have just been posted online for your convenience. These are brief, narrated videos (usually just a few minutes in length) that show you how to do different tasks in the newly upgraded PeopleSoft software system.
     
    The training videos are narrated, so please use earphones or speakers when you watch them.
     
    The newest one shows you how to create and submit a Mileage reimbursement expense report. To access the training video page from our PeopleSoft Support & Resources web page, please click "Training Materials & Resources" on the left side of the page, and then click the link "Click HERE to access the Training Videos."
     
    Please remember to check the Training Video page routinely (about every week) to see if there are any new additions to our Training Video library.
     
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  • January Training Classes Filling Up

    Posted by Debra Sayble at 12/16/2013 1:00:00 AM
     
    PeopleSoft training classes are now posted for January 2014, and are available for registration. eProcurement and Time & Labor classes are being held in January, with Mileage and Travel Expense training classes being added in February (Feb. classes are not posted yet). Please login to ERO to register for a January class. They're filling up fast, so please don't wait too long.
     
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  • New Video Tutorials for eProcurement 9.2

    Posted by Debra Sayble at 12/3/2013 7:00:00 AM
    New interactive video tutorials are now available online for you. Use these videos to help you learn to use the new PeopleSoft 9.2 applications. As of December 2nd, the first few eProcurement videos are ready for you to use on our New Training Materials web page. After you login to our PeopleSoft Training website, click the "New Training Materials for eProcurement 9.2" link on the left side of the screen. Then follow the simple instructions on how to access and use the videos. They are narrated, so you can use earphones or speakers to hear the narrated instructions.
     
    In the coming weeks and months, new videos will be added to the list. These will include such topics as how to manage your eProcurement orders, how to use the Travel Expenses forms, how to run a Budget Report, and much more.
     
    Beginning in the late summer of 2014, we expect to also include new videos on the HCM 9.2 upgrade, as well.
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  • Important PeopleSoft Upgrade & Changes Coming Soon

    Posted by Debra Sayble at 11/20/2013

    The Integrated Technology SupportServices department wishes to remind District staff that the PeopleSoftFinancial/Supply Chain application will be upgraded from version 8.9 to 9.2 inDecember 2013

    Ø  When will this upgrade occur in December?

    ThePeopleSoft Financial/Supply Chain application will be upgraded and unavailable beginning at 5:00 p.m., Thursday, December 5 and will remain unavailable throughoutthat weekend. The upgraded 9.2 version will be available at 6:00 a.m., on Monday, December 9. The outage will affect all of the PeopleSoft Financial/SupplyChain functionality including Travel & Expense and eProcurement. This upgrade does not affect any other district applications. District e-mail,ORBIT, PowerSchool, Site Based Budgeting and PeopleSoft HCM (PARs, Time andLabor, etc) will continue to be available.

    Ø  What changes will happen because of this upgrade?

    This upgrade to a newer version of the software means the web pages and screens you currently use to do things like eProcurement orders, travel authorizations, expense reports and budget reports, will look different. You'll still perform the same or similar tasks, and most of the general steps you do now will be the same, or similar. However, the look and feel of the software will be different. Depending on your usage of the application, there may be some new features available.

    Ø Important cut-off information about eProcurement and Travel & Expense:

    If you use the eProcurement or Travel and Expense functionality in PeopleSoft Financials, please review Circular 34 for important information about cutoff dates/times for saving and submitting, and approvals for eProcurement requests and for Travel Authorization and Expense reports.  The cut-off dates vary depending on functiona nd type and will begin on Wednesday, November 20.

    Ø Important Training information about eProcurement and Travel & Expense:

     

    v Training materials and resourcesfor eProcurement

     

    ·        Brand new and updated trainingmaterials will be created to assist with the transition to the new 9.2 version. As they become available  starting in mid-to-late November andthroughout December, they will be posted on the District website at Staffà Technical Support andResources à PeopleSoft--> New PeopleSoft Training Materials [SD1] .

    o   A transitional job aid will beavailable for current advanced eProcurement users (those who use ePro frequently, and are good with computers).  This job aid will show the core differences between placing an order with the old eProcurement version 8.9, and placing orders with the new eProcurement version 9.2.

    o   The existing step-by-step job aids (i.e., How to Order Catalog (Stock) Items, How to Order Printer or Copier Paper, etc.) will be updated for the new 9.2 version.

    o   Online narrated video tutorials that you can watch and interact with on your own computer at your desk are being created for you and will be available soon. They will walk you through and train you on all the steps for many different tasks, such as creating different kinds of eProcurement orders, etc. You will be able to access and use these interactive tutorials at any time, from your computer at work.

    o   There will be an eProcurement 8.9 to 9.2 transitional overview session at the Ed Center Auditorium on Tuesday, December 3 from 1:30 to 3:00 p.m.  This is an open session and no sign-up or enrollment is required.

    o   There will also be several limited classroom trainings in December. The schedule for these will be available later this month. Additional training classes will be scheduled for January and ongoing thereafter. Please watch your emailed Newslines for future announcements on these classes.

     

    v Training materials and resources for Travel & Expenses

     

    ·        Brand new and updated training materials will be created to assist with the transition to the new 9.2 version. As they become available starting in mid-to-late November and throughout December, they will be posted on the District website at Staffà Technical Support and Resources à PeopleSoft --> New PeopleSoft Training Materials [SD2] .

    o   A transitional job aid will be available for current Travel Expenses users. This job aid will show the core differences between creating a Travel Expense form in version 8.9, and creating a Travel Expense form in version 9.2.

    o   The existing step-by-step job aids (i.e., How to Create an Expense Report, How to Create a Mileage Reimbursement Report, etc.) will be updated for the new 9.2 version.

    o   Online narrated video tutorials that you can watch and interact with on your own computer at your desk at work will be available. They will walk you through and train you on all the steps for many different tasks, such as creating mileage expense reports, etc. You will be able to access and use these interactive tutorials at any time, from your computer at work. Watch for announcements about when and how to find these tutorials, in your emailed Newslines.

    Please stay up-to-date on all PeopleSoft news by following the PeopleSoft News blog at http://www.sandi.net/page/1777[SD3] For questions, contact Jessica Youngs, Systems Development Coordinator, Integrated Technology Support Services, at jyoungs@sandi.net .

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  • November Classes Now Available

    Posted by Debra Sayble at 10/21/2013
     
    November training classes for PeopleSoft applications are now available and starting to fill up. These classes train you how to do important job tasks like buying and tracking goods and services for your site, running reports that have to do with personnel, and many other things that help your site spend its funds wisely, and prevent losing funding as well. Please go online to our training calendar web page to view our November classes. You can also register for classes from there, if you click to open a particular class on the calendar.
     
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  • PeopleSoft Financial Upgrade Coming Soon

    Posted by Debra Sayble at 10/10/2013
     
    As some of you might have already heard, the PeopleSoft software upgrade to the financial environment is coming soon. In development as we speak, this upgrade to a newer version of the software means the web pages and screens you currently use to do things like eProcurement orders, travel authorizations, and budget reports, will look different. You'll still perform the same (or similar) tasks, and most of the general steps you do now (mouse clicks on certain buttons and menus, etc.) will be similar. However, the look and feel of the software will be different. There might even be new features and functions we didn't have before.

    The new software version will replace the old one we currently use. This change will happen in early-to-mid-December 2013.
     
    Brand new training materials will be created to assist in your transition to the new version. Coming in November going forward, we will also hold two different kinds of new training classes: A fully comprehensive class for district staff who are wholly new to the PeopleSoft software system; and a shorter, condensed class for staff members who already know and use PeopleSoft, and only need to learn the differences between the old and new versions.

    In addition to our traditional on-ground training classes, new online tutorials will be created for your use. The online tutorials will be narrated videos you can watch and interact with on your own computer at your desk at work. They will walk you through and train you on all the steps for many different tasks, such as creating different kinds of eProcurement orders, etc. You will be able to access and use these interactive tutorials at any time, from your computer at work. While online tutorials might not be the best training method for everyone, the vast majority of district staff who are comfortable using a computer and the Internet will find them valuable and highly useful.

    These new classes and new tutorials have not yet been created or scheduled (other technical things have to happen first). Once they are, announcements will be sent out on our PeopleSoft training blog, as well as in Newsline, and via district-wide emails. Look for such announcements in early to mid-November.
     
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  • October Classes - Seats Available

    Posted by Debra Sayble at 9/24/2013

    Free PeopleSoft training classes in October are starting to fill, but seats are still available, so please register in
    ERO now. These classes are designed for SDUSD employees to learn how to perform their PeopleSoft job tasks. Classes include Time & Labor, PAR (Personnel Action Requests), eProcurement, and Expenses. For details about each class, please view the interactive PeopleSoft Training Class Calendar web page. From there you can:

    • See which dates and times each class is offered in a given month
    • Read detailed descriptions of the classes
    • Determine whether you need a particular class
    • Register in a class
    • View a map with the location of the class


    For more resources on these classes, including printable training materials, please go to the
    PeopleSoft Training web site.

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  • Seats Available in Free Training Classes

    Posted by Debra Sayble at 9/11/2013
     
    Fall 2013 training classes in PeopleSoft applications are underway. We offer free training to all SDUSD employees in eProcurement, Travel Expenses, Time & Labor, and PARs. Seats are limited in these classes in order to provide the best hands-on training experience possible. For detailed information about these classes, and how to register, please go online to our Training Opportunities web page. To register right now for a class, please go online to our ERO web site.
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  • Fall 2013 PeopleSoft Training

    Posted by Debra Sayble at 6/27/2013
     As you may have heard, our PeopleSoft software is being upgraded from version 8.9 (which we have been using for several years) to version 9.2 this year. This will impact eProcurement, Travel Expenses, Budget Reports, PARs, Time & Labor, and all other PeopleSoft applications our school district uses. The tentative date this new 9.2 version will "Go Live" is in early December 2013. Until the new version is ready and activated, we will still continue to use the current version of PeopleSoft software applications, throughout Fall 2013. We will be notified as to the exact date the new software will begin. When it does begin, the old version will disappear and the new version will be used 100%.
     
    PeopleSoft training classes will be offered, as usual, beginning in September 2013. The training classes held in September and October will be about using the current version of the software (version 8.9). At this time, the goal is to start training everyone on the new, 9.2 version beginning in November. Again, as soon as the new training classes are ready, notifications will be sent district wide.
        
    You will be able to register online for all PeopleSoft training classes in the ERO website, as usual. ERO registration will be available starting near the end of August.
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