News & Announcements

  • PeopleSoft Financial Classes in December

    Posted by Debra Sayble at 11/18/2014
    Due to issues beyond our control surrounding our having to move the training lab classrooms to a different building, only a few PeopleSoft training classes will be available in December. Those will be eProcurement, and Travel Expenses. If you're interested in attending one of these classes, please go online to ERO, log in, and register for a class. The Travel Expenses class will be held on Dec. 8th, and the eProcurement class will be held on Dec. 10th and 11th.
    PeopleSoft HCM training classes (Time & Labor, PARs, etc.) will be held again in January 2015. 
    Comments (-1)
  • Training Classes Resume in December

    Posted by Debra Sayble at 10/31/2014

    Due to the relocation of the Fremont training labs to the former iHigh classrooms (located in the middle parking lot), there will be no PeopleSoft classes in the month of November. There will be a few PeopleSoft training classes in early December. Our December Training Calendar will be posted the week before Thanksgiving break.

    Comments (-1)
  • New Budget Transactions Detail Report Job Aid

    Posted by Debra Sayble at 10/16/2014
    A new Job Aid showing how to run a PeopleSoft Financials Budget Transactions Detail Report has just been posted on our training website. You can click the link in the previous sentence to open the Job Aid and, if you wish, save it to your computer. Or you can find it on the Printed Financial Job Aids web page, near the bottom under the "Budgets" heading. There are additional Job Aids there, as well, that show how to run other budget reports in PeopleSoft Financials.
    Comments (-1)
  • PeopleSoft Open Lab in October

    Posted by Debra Sayble at 9/29/2014

    A PeopleSoft Open Lab will be held on October 28, 2014, from noon until 3:00 p.m. Open Lab is a computer lab classroom where the PeopleSoft IT trainers will be present to provide one-on-one assistance with specific questions in using the PeopleSoft applications, after you have already attended a training class.
    Open Lab is not a place to receive training. It is a place to get assistance after you have already been trained. You do not need to enroll or register to come to an Open Lab. Open Lab is a first-come, first-served basis; no appointments.
    Assistance with the following applications is available at this Open Lab:
    • PAR Processing (PAR Submission, Reports)
    • Time and Labor (time entry, combo codes process, reports)
    • eProcurement (ePro requisitions)
    • Expenses (Travel, including Mileage)
    Comments (-1)
  • Fall PeopleSoft Training Classes

    Posted by Debra Sayble at 9/2/2014
    Training classes for HCM (Human Resources) and Financial topics are available for online registration in ERO. Classes fill up quickly, so please register soon. September and October are our heaviest training months. We offer 1/2 day hands-on training classes in PAR processing, Time & Labor, eProcurement, Travel & Expenses, and Mileage reimbursement. All classes are conducted in a computer lab at the Fremont Training Center in Old Town (we share the same campus with Ballard Parent Center).
    Comments (-1)
  • New CBI Job Aid

    Posted by Debra Sayble at 6/18/2014
    We have a new Job Aid (illustrated step-by-step instruction sheet) available for those of you that work with the Community Based Instruction program. This Job Aid shows how to create and submit an expense report online, to generate a reimbursement check for your CBI cash expenses. The Job Aid is posted in our PeopleSoft Training website, on the page with all the financial Handbooks and Job Aids. It is also available via a link on the CBI district website. When you navigate to that web page, scroll down into the Travel Expenses section to find it.
    Comments (-1)
  • *ATTENTION* - Important Information about the PeopleSoft HCM Upgrade to 9.2

    Posted by Karin Alvarado at 5/29/2014 1:45:00 PM

    In June and throughout summer/fall 2014, the district will roll-out the final phases of the ITSS 5-Year Software Plan PeopleSoft Upgrades.

    In June the PeopleSoft HCM application will be upgraded from version 9.1 to 9.2.  This upgrade to a new version of the software will change the look and feel of the software. However, for the majority of users, the steps and tasks they perform will remain the same. 

    The upgrade will require a shutdown of HCM on a Friday afternoon and it will remain unavailable throughout the weekend.  Scheduling details for this outage will be provided to staff within the next few weeks.

    Depending on your usage of the application, there will be some new features provided during the roll-out period. As the new or changed functionality is ready to be deployed, affected staff will be notified and training materials will be provided.

    What are the functionality changes that will be deployed during the roll-out period and who will be affected?

    ·        All Employees

    o   Benefits Life Events - Employees will be able to execute a simplified process for life event changes. Marriage, birth, adoption, divorce and domestic partner events will be incorporated into the Benefits self-service process.


    o   Catastrophic Leave Bank (Donation/Withdrawal) -The donation process will be available through PeopleSoft employee self-service.The withdrawal process will be accompanied by supporting manual steps due to required documentation from the employee (e.g. Physician’s Statement of Catastrophic Illness Form).


    ·        Management and Supervisors

    o   HR Manager Dashboard - This new functionality helps Managers to complete their daily tasks, to view their direct team’s information dashboard, and to view and act on alerts and requests awaiting their approvals.


    ·        Timekeepers

    o   Time and Labor WorkCenter - The WorkCenter will combine transactions, analytics, workflow, alerts, and reports into a central place for each Timekeeper. It will provide a one-stop-shop that will streamline and simplify work processes by providing access to all the needed information in one place.


    ·        Timekeepers and Management

    o   Leave Management Interfaces - Currently SAMS -Substitute Management system, TRANS - Transportation Management system, TMA -Maintenance Work Order Management system, and additional manual processes are used to track and maintain employee absences. 


    A new interface for SAMS and TMA and a slightly modified interface for TRANS will be provided to populate absences directly onto the PeopleSoft Time & LaborTimesheet. The new TMA interface will also populate positive time. These interfaces will improve accuracy and consistency, minimize double entry, and streamline business processes for timekeepers and management.


    ·        Central Office Pilot Group (Finance, HR, ITSS,Internal Audit and Strategic Sourcing)

    o   Leave Management - The pilot group of employees will have the ability to request absences through PeopleSoft Employee Self Service.  Through Management Self Service, managers and supervisors in the pilot group will have the ability to report and can also approve or deny an employee's time.

    For questions, contact Jessica Youngs, Systems Development Coordinator, Integrated Technology Support Services, at  

    Comments (-1)
  • June Training Classes

    Posted by Debra Sayble at 5/29/2014
    PeopleSoft Financial training classes are now posted and available online for enrollment. Please be aware that these are the last PeopleSoft Financial training classes that will be held until the beginning of the fall semester. The district upgraded PeopleSoft Financial software last December to a new version, so if you have not used PeopleSoft since then, and need to use it soon, you should attend one of these classes. The June classes are:
    eProcurement Transition
    Travel Expenses
    If you have any questions about these particular classes, please contact the instructor, Debra Sayble, at  
    Comments (-1)
  • May Training Classes

    Posted by Debra Sayble at 4/29/2014
    PeopleSoft Financial training classes are now available for enrollment, for the month of May. You can take a class in eProcurement, Travel Expenses, and Mileage reimbursement. Please go online to ERO, locate the class you want to attend, and register for it. If you have any questions about these classes, or about anything else concerning our PeopleSoft classes and training materials, please visit our PeopleSoft training website.
    Comments (-1)
  • March & April Training Classes

    Posted by Debra Sayble at 3/17/2014
    PeopleSoft training classes are available for you, for the rest of March, as well as April. Currently, you can go online to ERO and register there for any of these free training classes... most are only 2-3 hours long, and offer plenty of hands-on experience. We still have room left in the eProcurement and Travel Expenses training classes taking place in March. Both financial and human resources classes are offered in April, and you can now register for them as well. April classes will be available for registration by the end of the day today, March 17th. Please be sure to also take advantage of our online training materials, such as Job Aids and our custom-made, interactive Training Video Tutorials.
    Comments (-1)