Due to the relocation of the Fremont training labs to the former iHigh classrooms (located in the middle parking lot), there will be no PeopleSoft classes in the month of November. There will be a few PeopleSoft training classes in early December. Our December Training Calendar will be posted the week before Thanksgiving break.
In June and throughout summer/fall 2014, the district will roll-out the final phases of the ITSS 5-Year Software Plan PeopleSoft Upgrades.
In June the PeopleSoft HCM application will be upgraded from version 9.1 to 9.2. This upgrade to a new version of the software will change the look and feel of the software. However, for the majority of users, the steps and tasks they perform will remain the same.
The upgrade will require a shutdown of HCM on a Friday afternoon and it will remain unavailable throughout the weekend. Scheduling details for this outage will be provided to staff within the next few weeks.
Depending on your usage of the application, there will be some new features provided during the roll-out period. As the new or changed functionality is ready to be deployed, affected staff will be notified and training materials will be provided.
What are the functionality changes that will be deployed during the roll-out period and who will be affected?
· All Employees
o Benefits Life Events - Employees will be able to execute a simplified process for life event changes. Marriage, birth, adoption, divorce and domestic partner events will be incorporated into the Benefits self-service process.
o Catastrophic Leave Bank (Donation/Withdrawal) -The donation process will be available through PeopleSoft employee self-service.The withdrawal process will be accompanied by supporting manual steps due to required documentation from the employee (e.g. Physician’s Statement of Catastrophic Illness Form).
· Management and Supervisors
o HR Manager Dashboard - This new functionality helps Managers to complete their daily tasks, to view their direct team’s information dashboard, and to view and act on alerts and requests awaiting their approvals.
o Time and Labor WorkCenter - The WorkCenter will combine transactions, analytics, workflow, alerts, and reports into a central place for each Timekeeper. It will provide a one-stop-shop that will streamline and simplify work processes by providing access to all the needed information in one place.
· Timekeepers and Management
o Leave Management Interfaces - Currently SAMS -Substitute Management system, TRANS - Transportation Management system, TMA -Maintenance Work Order Management system, and additional manual processes are used to track and maintain employee absences.
A new interface for SAMS and TMA and a slightly modified interface for TRANS will be provided to populate absences directly onto the PeopleSoft Time & LaborTimesheet. The new TMA interface will also populate positive time. These interfaces will improve accuracy and consistency, minimize double entry, and streamline business processes for timekeepers and management.
· Central Office Pilot Group (Finance, HR, ITSS,Internal Audit and Strategic Sourcing)
o Leave Management - The pilot group of employees will have the ability to request absences through PeopleSoft Employee Self Service. Through Management Self Service, managers and supervisors in the pilot group will have the ability to report and can also approve or deny an employee's time.
For questions, contact Jessica Youngs, Systems Development Coordinator, Integrated Technology Support Services, at email@example.com.