News & Announcements

  • PeopleSoft Open Lab in May

    Posted by Debra Sayble at 5/5/2015
    There will be a PeopleSoft Open Lab Friday, May 8, 12-3pm, Fremont IT Training Lab 1
    Open Lab is where district employees who have already attended a PeopleSoft training course can come to receive one-on-one,
    individualized assistance with specific problems or questions concerning the use of the software program they were trained on. Open Lab is not a place to receive training; it is a place to get assistance after you have already been trained.

    You can register in ERO if you would like, but it is not necessary. Assistance given at Open Lab is on a first-come, first-served basis.

    The following PeopleSoft programs are supported at this Open Lab: 
    • Procurement (ePro)
    • Expenses (Travel Expenses, incl. Mileage)
    • PAR Processing (PAR submission, reports)
    • Time and Labor (time entry, combination codes process, reports)

    Location: Fremont IT Training rooms, Classroom Lab 1. The address is 2375 Congress Street, in the bungalow on the LOWER parking lot. Entrance to the parking lot and bungalow is on Congress Street at the T intersection of Congress and Arista Street. (There is a dirt softball field next to the parking lot).

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  • PeopleSoft Classes for May 2015

    Posted by Debra Sayble at 4/28/2015
    The last PeopleSoft training classes of this fiscal year will be held during the month of May. After May, PeopleSoft training classes will resume in the fall. Classes being held in May are Time & Labor, eProcurement, and Travel Expenses. Seating is limited and they can fill up quickly. Classes take place during morning hours only. To register for a class, please go online to ERO, and sign up soon.
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  • PeopleSoft maintenance and outage is scheduled for Saturday, March 28 beginning at 7:00 a.m. and completing at 11:00 a.m.

    Posted by Karin Alvarado at 3/20/2015 9:00:00 AM
    The PeopleSoft application will be unavailable beginning at 7:00 a.m. on Saturday, March 28 and will remain unavailable until approximately 11:00 a.m. The outage will affect all of PeopleSoft HCM and Financials including PARs, Time and Labor, Pay Advices, Travel & Expense and ePro. This maintenance does not change any of the PeopleSoft functionality and does not affect any other district applications. District e-mail, ORBIT, PowerSchool, Site Based Budgeting, etc. will be available.
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  • March Training Classes Now Available

    Posted by Debra Sayble at 2/20/2015
    PeopleSoft Training Classes are now available for enrollment in ERO for the month of March 2015. They tend to fill up quickly, so please consider registering for the classes of your choice, as soon as possible. Classes are usually 1/2 day in length, with the Time and Labor and the eProcurement classes taking place across two consecutive mornings; all other classes are usually just one morning. Classes offered include: eProcurement, Travel Expenses, Mileage (reimbursement), Time and Labor, PAR Processing, and occasional Tune-Up classes. Go online to ERO to register.
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  • New Time and Labor WorkCenter is Available in PeopleSoft HCM

    Posted by Karin Alvarado at 1/28/2015
    The new “Time and Labor WorkCenter” is now available in PeopleSoft HCM! This new WorkCenter will help Timekeepers easily access all tools necessary to perform their Timekeeper-related tasks, including the timesheet, PeopleSoft HCM reports and queries, and other PeopleSoft HCM links. The WorkCenter also includes links to job aids, payroll forms, and more. To navigate to the Time and Labor WorkCenter, click Main Menu > Manager Self Service > Time Management > Time and Labor WorkCenter. For more information, please see the PeopleSoft HCM Time and Labor WorkCenter job aid.
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  • February Training Classes Now Available

    Posted by Debra Sayble at 1/27/2015
    PeopleSoft training classes for the month of February, 2015, are now posted in ERO and are available for registration. If you want to attend a training class in Time & Labor, PARs, eProcurement, or Travel Expenses, please sign in to the ERO website and register soon. Seats are limited, and they are filling up faster than ever. There is also a Time & Labor class available on March 4th and 5th.
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  • PeopleSoft HCM - Coming Soon!

    Posted by Debra Sayble at 12/11/2014

    From January through May 2015, the district will roll-out the final phases of the ITSS 5-Year Software Plan PeopleSoft HCM Upgrades.

    Depending on your usage of the application, there will be some new features provided during the roll-out period. As the new or changed functionality is ready to be deployed, affected staff will be notified and training materials will be provided.

    Below are the major enhancements that will be deployed during the roll-out period indicated by phase and who will be affected:

    Phase 1 –January


    ·         Management and Supervisors

    o    HR Manager Dashboard - This new functionality helps Managers to complete their daily tasks, to view their direct team’s information dashboard, and to view and act on alerts and requests awaiting their approvals.


    ·         Timekeepers

    o    Time and Labor WorkCenter – The WorkCenter will combine transactions, analytics, workflow, alerts, and reports into a central place for each Timekeeper. It will provide a one-stop-shop that will streamline and simplify work processes by providing access to all needed Time and Labor information in one place.


    Phase 2 –February/March


    ·         All Employees

    o    Catastrophic Leave Bank (Donation/Withdrawal) – The Catastrophic Leave donation process will now be available through PeopleSoft employee self-service eliminating the need to fill out and submit paper forms. The Catastrophic Leave withdrawal process will still however require documentation from the employee (e.g. Physician’s Statement of Catastrophic Illness Form).



    ·         Central Office Pilot Group (Finance, HR, ITSS, Internal Audit and Strategic Sourcing)

    o    Leave Management - The pilot group of employees will have the ability to request absences through PeopleSoft Employee Self Service. Through Management Self Service, managers and supervisors in the pilot group will have the ability to report on and can also approve or deny an employee's leave request.


    Phase 3 – April/May

    ·         All Employees

    o    Benefits Life Events –Employees will now be able to utilize employee self-service to submit   life event changes. Events such as marriage, birth, adoption, divorce and domestic partner events will be incorporated into the Benefits self-service process to reduce or eliminate the need to visit the Benefits department.


    ·         Timekeepers and Management

    o    Leave Management Interfaces - Currently several systems including, SAMS (Substitute Assignment Management System), TRANS (Transportation Management system), TMA (Maintenance Work Order Management system), and other manual processes are used to track and maintain employee absences. 


    A new PeopleSoft interface for SAMS and TMA and an updated interface for TRANS will be implemented to populate absences directly onto the PeopleSoft Time & Labor Timesheet. The new TMA interface will also populate positive time. These interfaces will improve accuracy and consistency, minimize double entry, and streamline business processes for timekeepers and management.


    For questions, contact Jessica Youngs, Systems Development Coordinator, Integrated Technology Support Services, at .

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  • PeopleSoft Financial Classes in December

    Posted by Debra Sayble at 11/18/2014
    Due to issues beyond our control surrounding our having to move the training lab classrooms to a different building, only a few PeopleSoft training classes will be available in December. Those will be eProcurement, and Travel Expenses. If you're interested in attending one of these classes, please go online to ERO, log in, and register for a class. The Travel Expenses class will be held on Dec. 8th, and the eProcurement class will be held on Dec. 10th and 11th.
    PeopleSoft HCM training classes (Time & Labor, PARs, etc.) will be held again in January 2015. 
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  • Training Classes Resume in December

    Posted by Debra Sayble at 10/31/2014

    Due to the relocation of the Fremont training labs to the former iHigh classrooms (located in the middle parking lot), there will be no PeopleSoft classes in the month of November. There will be a few PeopleSoft training classes in early December. Our December Training Calendar will be posted the week before Thanksgiving break.

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  • New Budget Transactions Detail Report Job Aid

    Posted by Debra Sayble at 10/16/2014
    A new Job Aid showing how to run a PeopleSoft Financials Budget Transactions Detail Report has just been posted on our training website. You can click the link in the previous sentence to open the Job Aid and, if you wish, save it to your computer. Or you can find it on the Printed Financial Job Aids web page, near the bottom under the "Budgets" heading. There are additional Job Aids there, as well, that show how to run other budget reports in PeopleSoft Financials.
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