NSF Grant Funding Compliance Information

NSF grant funding is subject to specific requirements, as a result of an agreement between NSF and the district, that is in effect until approximately June 30, 2014.

The following terms and conditions are included in the agreement.

IDENTIFICATION OF EMPLOYEES WITH NSF INTERPLAY: Persons who are conducting work with NSF funds or sub-awards must be identified each year, in order for them to 1) receive annual training, 2) be provided with the latest policies and procedures for handling grants, in general, and specifically, NSF grants. Employees must be identified by October 15 each year, annual training occurs prior to December 31 each year.

ANNUAL TRAINING: Relevant employees must have 2 hours annual training on NSF compliance program and district procedures. A certificate will be placed in the personnel file of each officer and employee completing the training stating the date, topic, and hours of training received. Annual training for 2010  is scheduled on Monday December 13, 2010 at 9:00 am in the Ed Center Finance Conference Room 3220. Please contact 619-725-7597 if you plan to attend to ensure adequate materials and space.

POSTING AND DISPLAYING NSF OIG’S FRAUD HOTLINE POSTER: This poster must be displayed prominently where work is being performed under any NSF award, or sub-award (including, but not limited to, teachers’ lounges, administrative offices, and financial offices.) In addition, it is requested that any district subcontractor working on an NSF award sub-award post the NSF Office of Inspector General (OIG) fraud hotline poster in its common areas.

CONFIDENTIAL DISCLOSURE COMPLIANCE PROGRAM: The district's Fraud Hotline facilitates anonymous reporting of misuse, abuse, or fraud pertaining to NSF awards. The Office of Audits and Investigations handles the hotline and online confidential reporting process. In the event NSF-related incidents are reported, the Office of Audits and Investigations will forward information to the CFO and/or the district NSF Compliance Officer to take reasonable steps if a violation of law is detected to respond appropriately and to prevent future violations of law. District employees and agents may report or seek guidance regarding potential or actual violations of law without fear of retaliation.

All individuals who have responsibility for oversight and work under an NSF award or sub-award should request, if they have not yet been provided, written policies and/or procedures applicable to their positions for:

• Code of conduct holding district personnel to high ethical standards of professional conduct and integrity, including addressing conflicts of interest.

• Accurate time and effort reporting under NSF awards to meet standards of the cost principles specified in the OMB A-87.

• Accurate charging of costs under NSF awards.

• Accurate monitoring, managing and reporting of cost sharing.

• Accurate monitoring of sub-recipients and consultants, and sub-recipient and consultant charges.

• Accurate reconciliation of accounting records; and

• Document management and retention.

• Individuals in such position are responsible for the effective implementation of the aforementioned policies and procedures.