Publisher Portal for Supplemental Materials |
Suggestions, comments, and concerns are welcome and encouraged. Send your thoughts to: instmatlmail@sandi.net
Overview
Instructional materials is defined by Education Code Section 60010 as "all materials that are designed for use by pupils and their teachers as a learning resource and help pupils acquire facts, skills, or opinions or develop cognitive processes. Instructional materials may be printed or nonprinted, and may include textbooks, technology-based materials, other educational materials, and tests." The primary functions of the Instructional Materials Department are to:
- Oversee the review, selection, adoption, ordering, distribution, and monitoring of instructional materials used in the district's K-12 programs.
- Work with subject-area specialists to establish instructional materials adoption committees.
- Work with instructional materials adoption committees to negotiate multi-year (life-of-the-adoption) contracts with approved publishers while meeting state and district edicts.
- Assist school sites with the process of ordering and receiving adopted materials.
- Maintains display collection of district adopted materials for grades K-12.
- Parents and/or community members who would like to participate in the adoption process, please contact the Instructional Materials Department at (619) 725-7209 or instmatlmail@sandi.net
Collection of K-12 Adopted Materials
The Instructional Materials Department maintains a display collection of district-adopted materials for grades K-12 at the Instructional Media Center (IMC). The collection is located near the rear of the IMC and is used by teachers, parents, curriculum staff, and other site personnel to examine/review pupil and teacher materials.
While materials may not be checked out, the collection serves an important function by housing the instructional materials adopted by the district in one central location.
Electronic Resources
The links below provide information about the electronic resources available that support currently adopted instructional materials. Contact the classroom teacher for specific access information when necessary.
Instructional Materials Adoption Process
For both new and existing instructional materials, the following review process should take place on a regular basis:
- Evaluation of instructional materials for positive representation of women and men, individuals with disabilities, the aged, and ethnic group contributions throughout all course-content areas.
- Elimination, when possible, of all materials which do not accurately portray ethnic groups, women, or men in their leadership roles and occupations without demeaning or stereotyping their roles in society.
- Ensure that materials conform to state curriculum frameworks and standards, and reflect district goals and expectations for teaching and learning.
Instructional Materials Adoption Packet (IMAP)
The instructional materials adoption committee chairperson must complete an IMAP for each course scheduled for adoption. Separate instructions are included for each page of the IMAP, according to the format for that page. The information you provide on each of the pages will be used to prepare the report to the Board of Education recommending new textbooks and instructional materials for adoption.
The Education Code and Procedure No. 4050 
require that all instructional materials that are intended for use on a districtwide basis or in one or more schools must comply with the legal criteria for instructional materials. This regulation applies to materials adopted as basic or supplementary textbooks, library books and multimedia materials recommended for the Instructional Media Center (IMC), and district-produced instructional materials and teacher guides.
IMAP
- Page 1 - Instructional Materials Adoption Information Sheet
- Page 2 - Adoption Committee Membership
- Page 3 - Conflict of Interest Disclosure
- Page 4 - Budget Page Example
- Page 5 - Evaluation of Materials: Summary
- Page 6 - Basic Program Materials
- Page 6b - Basic Program Materials: Example
- Page 7 - Sign In Sheet
- Page 8 - Adoption Related Processing for Timecards/Substitutes
- Page 9 - Materials Sign Out Sheet
- Page 10 - Request for Teaching Resources
Miscellaneous IMAP Quick Reference Sheets
- Parent/Community Involvement
- 10 Quick Ways to Analyze Children's Books
- Legal Compliance Requirements
- Social Content Evaluation
- Should I Copy © These Materials?
Instructions
- Page 1a - Instructional Materials Adoption Information Sheet
- Page 2a - Adoption Committee Membership
- Page 3a - Conflict of Interest Disclosure
- Page 4a - Budget Page Example
- Page 5a - Evaluation of Materials: Summary
- Page 6a - Basic Program Materials
- Page 7a - Sign In Sheet
- Page 8a - Adoption Related Processing for Timecards/Substitutes
- Page 9a–10a - Materials Sign Out Sheet/Request for Teaching Resources
District Forms and References
The following forms and references are listed for your convenience. Please do not hesitate to contact the Instructional Materials Department if you have any questions or need assistance.
Forms
- Instructional Materials K-12 Account Guidlines
- Conflict of Interest Disclosure
This form is for committee use to disclose reimbursement from publishers. - 2008-09 Elementary New Teacher Classroom Order Form
- Reserve Order Form
- SIM Fund Procurement Card Purchase Request Form
- Textbook Transfer Form
This form is used for removal or site-to-site transfer of texts or library books. - K-6 Elementary Textbook Ordering Workshop Packet
- Grades 6-12 Secondary Textbook Ordering Workshop Packet
- Textbook Ordering Process
- Textbook Transfer
- Project Enrollment Adjustment Request
- 2008-09 Adopted Titles Grades 6-8
- 2008-09 Adopted Titles Grades 9-12
- Procedure 2805: Sale or Disposal of District Textbooks and Library Books
- Instructional Materials Reserve Order Form
- Instructional Materials Adjustment Request
- SIM Fund Procurement Card Purchase Request
- Helpful Hints
- Rebinding Textbook Memo
- Rebinding Order Form
- Sample Lot Rebound Slide
- Textbook Ordering Process
- Sufficiency Worksheets
Reference
- Textbook Adoption:
English
- Elementary Textbook Catalog: navigation directions****
This catalog is used to assist in the ordering of elementary textbooks. - Secondary Textbook Catalog: navigation directions****
The catalog is used to in the ordering of secondary textbooks. - Instructional Materials Fact Sheet
This document provides annual adoption information.
Peoplesoft Financials Supply Chain 8.4>Reporting>Tools>Query>Query Viewer
Type: SD_ITEM_TEXT in the far right blank field. This will bring up the two textbook catalog queries. Once in a query, select "View All," the "Download to Excel." Once it is downloaded, highlight the spreadsheet, copy, and paste into a new excel spreadsheet.
The spreadsheet can then be sorted by description, which is the course title for secondary textbooks and the subject for elementary textbooks.
Textbook Ordering Workshops
This workshop is provided for Librarians and Library Technicians to assist
in the general ordering of textbooks. In addition, the workshops will cover
allocations and guidelines, and a current adoption overview.
| Dates: | Currently none scheduled |
| Location: | Instructional Materials Department, IMC (Please park in corner lot. Parking is not allowed in loading dock.) |
| Agenda: |
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| Contact: | For additional information, please contact Robin Clabaugh at (858) 496-8466 or rclabaugh@sandi.net. |
Contact Information
Instructional Materials Department
2441 Cardinal Lane, Room 102
San Diego, CA 92123-3798
(858) 496-8461 - Phone
(858) 496-8361 - Fax
instmatlmail@sandi.net - email
| Title | Contact |
| Manager | Denise Hankins dhankins@sandi.net (858) 627-7564 |
| Supervisor | Chris Woehler cwoehler@sandi.net (858) 496-8461 |
| Administrative Assistant | Robin Clabaugh rclabaugh@sandi.net (858) 496-8466 |
| Instructional Materials Services Clerk / Elementary | Anna Cornett acornett1@sandi.net (858) 496-8462 |
| Instructional Materials Services Clerk / Secondary | Anne Mealiffe amealiffe@sandi.net (858) 496-8465 |
