School Site Council Bylaws
Name of the Council
The name of this council shall be the Alcott Elementary School Site Council.
Role of the Council
The role of the School Site Council is to oversee the academic program at Alcott Elementary School and provide guidance and approval in regards to the Single Plan for Student Achievement, human resources, curriculum/instruction, evaluation of school programs, staff/parent development, school accountability report card (SARC) and categorical budget concerns. They shall promote communication, encourage leadership, better utilize staff in the area of school programs, and establish the problem solving and decision-making process on issues relating to a positive school climate. The School Site Council is required by the State Legislature to have bylaws in order to distinguish it from the Site Governance Team, which has a similar purpose.
The Alcott Elementary School Site Council shall have the authority to:
The school principal shall retain the authority to:
Section 1 – Composition
The needs and resources of categorical programs require that Alcott Elementary School Site Council membership include a broad representation of parents, community members, and staff. The membership of the Alcott Elementary School Site Council shall be divided equally between Alcott staff members, and parent and/or community members. Within the school staff membership the majority must be teachers. One staff representative shall be a classified member. The principal completes the staff membership. Staff members who are also parents at the school may not serve as a parent representative. Whenever possible, the parent representatives should represent the various communities present at Alcott Elementary.
Section 2 – Term of Office
With the exception of the principal, members are elected for a two (2) year term. The principal is a permanent position on the School Site Council. To ensure continuity, approximately one-half of the School Site Council positions shall be open at each annual election. Members are eligible for re-election.
Section 3 - Selection/Election of Members
Vacancies for staff members shall be announced at the first mandatory staff meeting in August. Nominees for teacher vacancies shall be filled by a ballot vote by teachers. The Classified vacancy will be filled by a vote of classified employees. Parent shall be notified of openings by parent handout or newsletter sent home with students. All nominees will be accepted. An election for the parent/community members will be held via a ballot sent home with students. The principal and SDEA representative shall count the ballots.
Section 4 – Voting Rights
Each member shall be entitle to one vote and may cast that vote on each matter submitted to a vote of the School Site Council. Absentee ballots shall not be permitted.
Section 5 – Termination of Membership
A member shall no longer hold membership in the Alcott Elementary School Site Council should he or she cease to be a resident of the Alcott Elementary Community or no longer meets the membership classification under which they were selected, e.g. a parent becomes employed by the district. Membership shall automatically terminate for any member who is absent from all regular meetings for a period of three (3) consecutive months. Any member may be removed by a two-thirds vote of all members sitting on the School Site Council whenever, in the judgment of the council, the best interests of the council would be served thereby. To resign from the Alcott Elementary School Site Council, a member shall send a letter so stating to the SSC Chairperson.
Section 6 – Replacements/Vacancies
Any vacancy on the council shall be filled for the remainder of the school year by appointment by the chairperson. The appointment shall continue until the end of the school year. If the unexpired term is for another full year thereafter, the term for that year shall be filled by the regular selection process.
Section 1 – Officers
The officers of the Alcott Elementary School Site Council shall be a Chairperson, Vice Chairperson, Secretary, and such other officers as the council may deem desirable. When the school has been designated as a Title I school, the voting members of the SSC shall elect one representative and one alternate to represent the school at the District Advisory Council (DAC) during the designated school year.
Section 2 – Election and Terms of Office
The officers of the School Site Council shall be elected annually and shall serve for one year or until each successor has been elected.
Section 3 – Removal
Any officer may be removed by a two-thirds vote of all members sitting on the School Site Council whenever, in the judgment of the council, the best interests of the council would be served thereby.
Section 4 – Vacancy
A vacancy in any office because of death, resignation, removal, disqualification, or otherwise shall, by special election, be filled by the School Site Council for the unexpired portion of the term.
Section 5 – Duties of the Chairperson
The Chairperson shall preside at all meetings of the School Site Council and may sign letters, reports, and other communications of the School Site Council. The chairperson shall plan the agenda with the principal, ensure that all SSC bylaws are met, and perform all other duties incident to the office of Chairperson as may be assigned by the SSC.
Section 6 – Duties of the Vice Chairperson
The Vice Chairperson shall be to represent the Chairperson in assigned duties and to substitute for the Chairperson during his or her absence. The Vice Chairperson shall perform other duties as from time to time may be assigned by the Chairperson or by the SSC.
Section 7 – Duties of the Secretary
The Secretary shall keep the minutes of the meetings, both regular and special, and transmit legible minutes to each of the SSC members and other persons as deemed necessary by the SSC, maintain a register of the name, address, telephone numbers and voting status of each member of the SSC, and in general perform all duties assigned by the Chairperson or SSC.
Section 8 – District Advisory Council Representative
The District Advisory Council (DAC) representative shall attend regular or special meetings of the District Advisory Committee and report to the School Site Council about important issues and decisions.
The School Site Council may from time to time establish and abolish such standing or special committees as it may desire. No standing or special committee may exercise the authority of the School Site Council. The Chairperson shall appoint volunteer members to the various committees. A majority of the committee shall constitute a quorum, and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.
Meetings of the School Site Council
Section 1 – Regular Meetings
The School Site Council shall meet monthly for at least eight (8) months of the school year and be open to the public. Typically, the School Site Council will be held following the Site Governance Team Meeting.
Section 2 – Special Meetings
Special meetings may be called by the chairperson or by majority vote of the School Site Council and be open to the public.
Section 3 – Place of Meetings
The School Site Council shall hold its regular and special meetings in a facility provided by the school and readily accessible to all members of the public, including handicapped persons.
Section 4 – Notice of Meetings
Public notice shall be given of regular meetings at least 72 hours in advance of the meeting. The SSC may not take any action on any item of business unless that item has appeared on the posted agenda or unless the SSC members present, by unanimous vote, find that there is a need to take immediate action and the need for action came to the attention of the SSC subsequent to the posting of the agenda.
Any change in the established date, time, or location must be given special notice. All special meetings shall be publicized. Any required notice shall be in writing, shall state the day, hour, and location of the meeting, and shall be delivered either personally or by mail to each member not less than 72 hours prior to the date of such meeting.
Section 5 – Decisions of the School Site Council
All decisions of the School Site Council shall be made only after an affirmative vote of a majority of its members in attendance, provided a quorum is in attendance.
Section 6 - Quorum
At least 50% of the parent group and 50% of the staff group shall be required in order to constitute a quorum necessary for the transaction of the business of the School Site Council.
Section 7 – Conduct of Meetings
All regular and special meetings of the School Site Council shall be conducted in accordance with Robert’s Rules of Order or in accordance with appropriate adaptation thereof.
Changes/Amendments to the Alcott Elementary School Site Council bylaws may be made by a vote of the School Site Council.