-

Williams Legislation and Sufficiency

Williams v. State of California is a statewide class action suit regarding sufficiency of instructional materials, adequacy of facilities and the qualification of teachers. In September 2004, the Williams Settlement Legislation was enacted into law requiring all districts in the State of California to provide sufficient instructional materials in core subject areas; maintain clean, safe facilities in good repair and take measures to guarantee all pupils have qualified teachers.

Requirements of the legislation affect all schools in the district. District schools identified as Academic Performance Index (API) 1-3 in 2012 and QEIA (Quality Education Investment Act) sites will be subject to an annual visit by the San Diego County Office of Education (the "County" or "SDCOE"). The purpose of the annual visits is to verify the sufficiency of instructional materials, condition of facilities and information reported on the School Accountability Report Card (SARC). The eligibility list is required to be updated every three (3) years.

Requirements for All Schools

Instructional Materials

Every school in the district is required to provide sufficient textbooks, or other instructional materials, for all pupils in core subject areas. These instructional materials must be aligned to the content standards and consistent with the cycles of the curriculum frameworks adopted by the State Board of Education. Core subject areas include English language arts (including any English Language Development component of an adopted program), mathematics, history/social science and science. Pupils enrolled in a foreign language or health course must also be provided sufficient instructional materials and adequate science laboratory equipment must be available for science courses in grades 9-12. “Sufficient” textbooks or instructional materials means each pupil, including English learners, has standards-aligned textbook or instructional materials, or both, to use in class and to take home. Note: this does not mean that each pupil is issued two sets of instructional materials, only one set to be used for both purposes.

Suggested Options for Textbook Checkout  - This form outlines options for textbook check-out to students at secondary schools.

Below are links to the forms all schools not subject to Williams visits are required to complete

Select this link for information specific to: Williams Audited Schools in API 1-3 and/or QEIA.

Facilities

Facilities must be maintained in "good repair," assuring they are clean, safe and functional in accordance with the Facilities Inspection Tool (FIT) developed by the Office of Public School Construction. No conditions should exist in structures or systems that pose a threat to the health and safety of pupils or staff while at school. School districts must certify that a facilities inspection system has been established to ensure each of its facilities is maintained in "good repair" in order to participate in the School Facility Program and the Deferred Maintenance Program.

Facility Inspection Tool: PDFAdobe PDF | ExcelMS Excel

Teacher Assignments and Vacancies

Every pupil is entitled to a permanent, highly qualified teacher. A permanent, highly qualified teacher means there should be no teacher vacancies or misassignments and the teacher meets certain educational requirements, passes a test, and holds an official teaching credential.

“Teacher Vacancy” is defined as a position to which a single designated certificated employee has not been assigned prior to 20 working days after the first day of pupil attendance.

“Teacher Misassignment” is defined as the placement of a certificated employee in a teaching or service position for which the employee does not have a legally recognized certificate or credential or is not otherwise authorized to hold the position. Proper authorization and training is required to teach English Learners (ELs) assigned to a teacher classroom.

A form will be provided during the Williams visit to report any teacher vacancies.

School Accountability Report Card

The district"s Standards, Assessment and Accountability department annually prepares the School Accountability Report Card (SARC) for every school in San Diego Unified. Information in the SARC allows the public to evaluate and compare schools for student achievement, environment, resources and demographics. Williams legislation specifically requires reporting in the areas of instructional materials, school facilities and teachers to ensure:

  1. Every pupil is provided with sufficient instructional materials in the four core subject areas, pupils enrolled in health and foreign language classes have sufficient instructional materials and the availability of adequate science and laboratory equipment for science courses in grades 9-12;
  2. School facilities are evaluated and rated “good”, “fair” or “poor”;
  3. Vacant teacher positions or misassignments are identified.

Uniform Complaint Procedure and Valenzuela Settlement

The district"s Uniform Complaint Procedure outlines complaint and appeal procedures for alleged violations of federal or state laws or regulations governing its educational programs. Because of the new legislation, San Diego Unified revised its Uniform Complaint Procedure to incorporate insufficient instructional materials, facility conditions that pose an urgent or emergency threat, violation of the Clean Restroom Act, teacher misassignment and vacancy issues as grounds for complaints by an individual, agency or organization. The Valenzuela Settlement also requires districts to provide notice that pupils who have not passed one or both parts of the high school exit exam by the end of 12th grade are entitled to receive intensive instruction and services for up to two consecutive academic years after the completion of the 12th grade or until they have passed both parts of the exam.

The District must post Uniform Complaint Notices in every classroom to inform parents and guardians of the opportunity and method to register a complaint regarding these issues. Additionally, the Valenzuela Legislation/CAHSEE Intensive Instruction and Services Program Student Eligibility Notice must be posted in the front office of every High School.
 
Classroom Notices (updated 8/2010)
English| Cambodian| Somali| Spanish| TagalogVietnamese 

Notices must be posted in every classroom in the district outlining how to file a complaint. The legislation requires that for classrooms where the native language of 15% or more of the pupils is a language other than English, the notice must also be posted in this language. San Diego Unified has provided schools with English, Cambodian, Somali, Spanish,Tagalog and Vietnamese versions of the notice to be posted in all of their classrooms. Principals are responsible for ensuring that the notices are posted.

Uniform Complaint Forms (updated 8/2010)
 
Uniform Complaint Forms are used to file a formal complaint and should be filled out and given to the school principal. The District must submit a quarterly report to SDCOE on the number of Williams/Valenzuela-related complaints received and if they were resolved or unresolved. Complaints may be filed anonymously.  Schools and LEA's will not reject a complaint if the form is not used as long as the complaint is submitted in writing.  A written response may be requested and must be responded to within 45 days of receipt.  Responses must be provided in English and the primary language when 15% or more of the students in the school speak a primary language other than English.
 
Valenzuela Legislation/CAHSEE Intensive Instruction and Services Program Student Eligibility Notice
 
 
Valenzuela/CAHSEE -Cambodian Version
 
Valenzuela/CAHSEE -Spanish Version
 
Valenzuela/CAHSEE -Tagalog Version
 
Valenzuela/CAHSEE -Vietnamese Version

Additional Requirements for API 1-3 and QEIA Schools

 

 
 Williams Visit Checklist-Cohort 4-this form outlines all Williams visit requirements for schools in San Diego Unified School District.
 
Preparing for a Successful Williams Team Visit (Power Point) -Important information to prepare for a successful Williams visit.
 

Annual Visits
Every school identified in API 1-3 in 2012 and/or those with a Quality Education Investment Act (QEIA) grant will be subject to an annual visit by the County to verify compliance with the requirements of the law. A list of eligibility will be updated every three (3) years. Annual visits will be conducted by the fourth week of school to verify instructional materials sufficiency; inspect conditions of the facility, including all pupil and staff restrooms, drinking fountains and common areas; collect teacher vacancy data and validate information included in the School Accountability Report Card (SARC). SDCOE will make every effort to minimize disruptions to teaching and learning while conducting facilities and materials inspections during the school day. The County intends to visit 20-25% of the classrooms (subject to a minimum of one classroom per grade) at each elementary school, and 20-25% of secondary school classrooms in each of the four core subject areas, foreign language and health classes with enrollment. Teams will also verify adequacy of science laboratory equipment in grades 9-12.

Inspections will verify:

  1. each pupil has access to instructional materials in core subject areas to use at home and in the classroom, including sufficient laboratory equipment for high school science classrooms in grades 9-12;
  2. no emergency conditions exist in the classroom based on a visual and sensory examination;
  3. the accuracy of data reported on the most recent School Accountability Report Card (SARC) during the visit;
  4. current UCP (Uniform Complaint Procedure) notices are visibly posted in classrooms in English and where the native language of 15% or more of pupils is a language other than English, the notice must also be posted in this language;
  5. Valenzuela notice is visibly posted in the front office of every high school.
The visits will be conducted by teams of four to six people, including employees of the County and representatives from other school districts. The legislation specifies that visits must occur within the first four weeks of the school year. The visitation schedule and site notification will be provided by the County two weeks before the commencement of the first visit. California Ed Code requires 25% of school visits to be unannounced.

Resources for Annual School Visits

 
 
Williams Visit Checklist-Cohort 4-this form outlines all Williams visit requirements for schools in San Diego Unified School District.
 
 
Please choose the appropriate link below to access specific information and required documentation for upcoming Williams visits.
 
 
Facilities:

Uniform Complaint Notices and Valenzuela:

Additional District Requirements

Board Resolution on Sufficiency of Instructional Materials
The Williams legislation requires that districts certify the sufficiency of instructional materials at their schools through a Board resolution by the end of the eighth week of the school year. Annually, District staff bring forward for Board approval the "Resolution in the Matter of Certification of Sufficient Textbooks or Instructional Materials," affirming that each pupil in the district has sufficient materials that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. This resolution certifies the sufficiency of instructional materials based on annual documentation from each school.

 

Related Resources

Contact Information

Instructional Resources and Materials
IMC, 2441 Cardinal Lane
San Diego, CA 92123-3798
(858) 496-8466 - Phone

Responsibility:
Contact:
Williams CoordinatorBarbara Baron
Program Manager
Instructional Resources and Materials Department
bbaron@sandi.net
(858) 627-7564
Instructional Materials SupervisorChris Woehler
cwoehler@sandi.net
(858) 496-8461
FacilitiesGary Bowers
Planner/Estimator/Inspector (General)
gbowers@sandi.net
(858) 573-5740
Teacher Assignments

Ann Cato
Certificated Human Resources
acato@sandi.net
(619)725-8019

SARC (School Accountability Report Cards)Chuck Allen
Editor
callen2@sandi.net
(619) 725-7191
Uniform Complaint

Sandra Chong
Assistant General Counsel
schong@sandi.net            
(619) 725-5630

Valenzuela Settlement /CAHSEE   
Linda Trousdale
Resource Teacher, Central Office
(619) 725-7342